Meeting
TARRANT COUNTY
COMMISSIONERS COURT AGENDA
   
  Commissioners Courtroom
Tarrant County Administration Building
100 East Weatherford Street, 5th Floor
Fort Worth, Texas 76196
   
Wednesday, September 04, 2024 – 10:00 AM
 
ANY MEMBER OF THE PUBLIC IS WELCOME TO ADDRESS THE COMMISSIONERS COURT AT ITS NEXT POSTED REGULAR MEETING. YOU MAY SUBMIT A PUBLIC PARTICIPATION FORM USING THE LINK ON THE COMMISSIONERS COURT AGENDA WEBPAGE AT WWW.TARRANTCOUNTYTX.GOV OR IN-PERSON USING THE FORMS AVAILABLE OUTSIDE THE COMMISSIONERS COURTROOM. PLEASE INDICATE WHETHER YOU ARE ADDRESSING AN ITEM ON THE POSTED REGULAR AGENDA OR WHETHER PROVIDING GENERAL PUBLIC COMMENTS. COMPLETED FORMS, WHETHER USING THE ONLINE OR IN-PERSON FORM, MUST BE SUBMITTED TO THE COUNTY JUDGE’S OFFICE BY 10:00 A.M. ON THE DAY OF THE REGULAR POSTED MEETING. REGARDLESS OF THE DESIRED METHOD TO ADDRESS THE COURT, PUBLIC PARTICIPATION FORMS WILL NOT BE ACCEPTED PRIOR TO THE POSTING OF THE AGENDA. IT IS THE INTENT OF THE COMMISSIONERS COURT TO HAVE A QUORUM PRESENT IN THE COMMISSIONERS COURTROOM LOCATED AT 100 EAST WEATHERFORD STREET, 5TH FLOOR, FORT WORTH, TEXAS 76196.  SOME MEMBERS OF THE COMMISSIONERS COURT MAY PARTICIPATE IN THE MEETING BY VIDEO-CONFERENCE CALL.  A VIDEO AND AUDIO FEED OF ANY COURT MEMBER PARTICIPATING BY VIDEO-CONFERENCE CALL WILL BE BROADCAST LIVE IN THE COMMISSIONERS COURT ROOM, WHICH WILL BE OPEN TO THE PUBLIC DURING THE MEETING.
 
10:00 A.M. OPEN MEETING, BRIEFING AGENDA AND PUBLIC HEARINGS IN COMMISSIONERS COURTROOM
10:00 A.M. CLOSED MEETING UPON COMPLETION OF OPEN MEETING OR 10:00 A.M., WHICHEVER IS LATER
THE COMMISSIONERS COURT MEETING SHALL CONTINUE FROM HOUR-TO-HOUR AND DAY-TO-DAY UNTIL OFFICIALLY ADJOURNED.
 
I.
CALL TO ORDER AND ROLL CALL
II.
INVOCATION
III.
PLEDGES OF ALLEGIANCE TO THE UNITED STATES AND THE STATE OF TEXAS
IV.
AGENDA ANNOUNCEMENTS
V.
COMMISSIONERS COURT ANNOUNCEMENTS
VI.
PROCLAMATIONS, RESOLUTIONS AND PRESENTATIONS
A.
Employee Recognition (Judge O’Hare)
B.
Proclamation - National Preparedness Month (Judge O’Hare)
C.
Proclamation - World Suicide Prevention and Awareness Month (Commissioner Brooks)
VII.
CONSENT AGENDA
All items with asterisks (**) are a part of the Consent Agenda. Public hearing and review are held collectively unless opposition is presented, in which case the contested item will be heard separately.
A.
Approval of Consent Agenda
VIII.
APPROVAL OF THE MINUTES
A.
**Approval of the Minutes of the Special-Called Meeting of August 19, 2024
B.
** Approval of the Minutes of August 20, 2024
IX.
PUBLIC HEARINGS
A.
**Request for Public Hearing - Tuesday, September 17, 2024, 10:00 A.M. to Consider the Draft Tarrant County Program Year 2023 Consolidated Annual Performance and Evaluation Report (Community Development)
X.
REPORTS AND BUSINESS
A.
Administrator (Chandler Merritt)
1.
Consideration of Out-of-State Travel Requests
2.
** Consideration of a Resolution Approving Assignment of Private Activity Bond Authority to Texas Department of Housing and Community Affairs; and Containing Other Provisions Relating to the Subject
3.
** Consideration of a Subrecipient Agreement between Tarrant County and Helping Restore Ability for the Client Growth and Expanded Caregiver Training Program
4.
** Receive and File Briefing Agenda
B.
Auditor (Kimberly Buchanan)
1.
** Receive and File the Auditor's Report of the Review of Ad Valorem Refunds
C.
Budget and Risk Management (Helen Giese)
1.
Discussion and Possible Action Related to the Fiscal Year 2025 Budget
2.
** Approval of Fiscal Year 2024 Appropriation Adjustments
3.
** Acceptance of Fiscal Year 2025 Grant Award from the Office of the Attorney General for the Bilingual Victim Assistance Coordinator Position for the Criminal District Attorney
4.
** Approval of Risk Management Board Minutes and Recommended Claims
5.
** Approval Of Exceptions to Fee Schedule for Court Interpreters
D.
Community Development and Housing (James McClinton)
1.
**Approval of Engineering Contracts between Tarrant County and Teague, Nall and Perkins, Inc. for Engineering Services for 50th Year Community Development Block Grant Projects
2.
** Approval of Engineering Contract between Tarrant County and Parkhill for Engineering Services for a 50th Year Community Development Block Grant Project
3.
** Approval of Change Order No. 1 to the Construction Contract between McClendon Construction Company, Inc. for the City of Hurst, Texas 48th Year Community Development Block Grant Project
E.
County Clerk (Mary Louise Nicholson)
1.
** Receive and File the County Clerk's Monthly Report - July 2024
F.
Criminal District Attorney (Phil Sorrells)
1.
** Approval of Texas Commission on Law Enforcement Contractual Training Renewal Application
2.
** Approval of Attorney Employment Agreement Engaging Blaies & Hightower, LLP as Outside Counsel Re: Defense of Tarrant County Employee Elijah Marez in a Lawsuit Entitled Anthony R. Johnson, Sr., et al. v. Tarrant County, Texas, et al., Action No. 4:24-cv-686-O
3.
** Approval of Attorney Employment Agreement Engaging Lynn Winter with Cox P.L.L.C as Outside Counsel re: Defense of Former Tarrant County Employee JacQuavious Simmons in a Lawsuit Entitled Anthony R. Johnson, Sr., et al. v. Tarrant County, Texas, et al., Action No. 4:24-cv-686-O
4.
** Approval of Attorney Employment Agreement Engaging Tammy Ardolf with Taylor, Olson, Adkins, Sralla & Elam, LLP as Outside Counsel Re: Defense of Former Tarrant County Employee Jonathan Nymoen in a Lawsuit Entitled Anthony R. Johnson, Sr., et al. v. Tarrant County, Texas, et al., Civil Action No. 4:24-cv-686-O
G.
Dispute Resolution (Susan Young)
1.
** Approval of a Memorandum of Understanding between Tarrant County and Tarrant County Child Protective Services Board for the Provision of Mediation Services for Cases Involving Child Protective Services Clients
H.
Elections Administration (Clint Ludwig)
1.
Approval of Early Voting Sites for the General Election on November 5, 2024
2.
Approval of Election Day Polling Locations for the General Election to be Conducted on November 5, 2024
3.
Approval of Proposed Pay Rate Increase for Election Judges and Clerks
I.
Facilities Management (Michael Amador)
1.
Consideration of Request from Battleground Texas Engagement Fund to Access Tarrant County Facilities to Register Voters
2.
Consideration of Request from Jolt Initiative to Access Tarrant County Facilities to Register Voters
3.
Consideration of Request from Texas Freedom Network to Access Tarrant County Facilities to Register Voters
4.
Consideration of Request from Downtown Fort Worth Initiatives, Inc. to Use the Plaza Building Surface Parking Lot and the Plaza Garage on Sunday, November 24, 2024, for the GM Financial Parade of Lights
5.
**Approval of Real Property Lease Agreement with Lena Pope Home for the Juvenile Justice Alternative Education Program for Office Space Located at 3131 Sanguinet Street, Fort Worth
6.
**Approval of Real Property Lease Agreement with Lena Pope Home for the Juvenile Justice Alternative Education Program for Classroom Space Located at 3131 Sanguinet Street, Fort Worth
7.
** Approval of Change Order No. 2 to the Coppera, LLC Construction Services Contract for the Resource Connection Water System Isolation Valves Replacement
8.
**Approval of Amendment No. 6 to the Parking Lease Agreement between Tarrant County and Panther Island Partners LP., for the La Grave Field Juror Parking Lot
J.
HIV Administrative Agency (Lisa McKamie-Muttiah)
1.
** Approval to Submit the Fiscal Year 2025-2026 Ryan White Part A Competing Continuation Grant Application to Health Resources and Services Administration
2.
** Rescind Court Order #143477 and Approve of the Fiscal Year 2024-2025 Health Resources and Services Administration Ryan White Part D Notice of Award
3.
** Approval of the Fiscal Year 2024-2025 Health Resources and Services Administration Ryan White Part D Vendor Contract Renewal with Mothers’ Milk Bank of North Texas
4.
** Approval of the Fiscal Year 2024-2025 Texas Department of State Health Services HIV/Services Subrecipient Contract Renewal with AIDS Outreach Center
5.
** Approval of the Fiscal Year 2024-2025 Texas Department of State Health Services Housing Opportunities for Persons With AIDS Subrecipient Contract Renewal with The Salvation Army – Mabee Social Services Center
6.
** Approval of Three Fiscal Year 2024-2025 Texas Department of State Health Services HIV/Services Subrecipient Contract Renewals with AIDS Healthcare Foundation, Tarrant County Hospital District, and Tarrant County Samaritan Housing, Inc.
7.
**Approval of Fiscal Year 2024-2025 Health Resources and Services Administration Ending the HIV Epidemic: A Plan for America – Ryan White HIV/AIDS Program Parts A and B Subrecipient Contract with AIDS Healthcare Foundation
8.
** Approval of Amendment No. 1 to the Fiscal Year 2024-2025 Health Resources and Services Administration Ending the HIV Epidemic: A Plan for America – Ryan White HIV/AIDS Program Parts A and B Subrecipient Contract with CAN Community Health, Inc.
9.
** Approval of Amendment No. 1 to the Fiscal Year 2024-2025 Health Resources and Services Administration Ending the HIV Epidemic: A Plan for America – Ryan White HIV/AIDS Program Parts A and B Subrecipient Contract with Tarrant County Hospital District
10.
** Approval of Amendment No. 2 to the Fiscal Year 2024-2025 Texas Department of State Health Services Housing Opportunities for Persons with AIDS Contract
11.
** Approval of Amendment No. 2 to the Fiscal Year 2024 Health Resources and Services Administration Ryan White Treatment Extension Act Part C Subrecipient Contract with CAN Community Health, Inc.
12.
** Approval of Amendment No. 2 to Two Fiscal Year 2024-2025 Health Resources and Services Administration Ryan White Treatment Extension Act Part A Subrecipient Contracts with AIDS Healthcare Foundation and Tarrant County Hospital District
13.
** Approval of Amendment No. 3 to the Fiscal Year 2024 Health Resources and Services Administration Ryan White Part C Notice of Award
K.
Human Resources (Tina Glenn)
1.
Consideration of Extensions of Project Employment – Sheriff’s Office and Criminal Courts
2.
** Approval of a Change to the Table of Organization – Tax Office
3.
** Receive and File the Personnel Agenda
L.
Public Health (Dr. Brian Byrd)
1.
** Consideration of Fiscal Year 2025 Refugee Medical Screening Base Contract between Tarrant County and the U.S. Committee for Refugees and Immigrants for the Provision of Health Screenings as Part of the Tarrant County Public Health Refugee Program
2.
**Consideration to Renew Syndromic Surveillance Data Use Agreements between Tarrant County and Various Hospital Partners to Continue Sharing Electronic Health Data in Support of the North Texas Syndromic Surveillance Program Managed by Tarrant County Public Health
3.
**Consideration of Amendment No. 1 to the Fiscal Year 2024 Texas Department of State Health Services Ending the HIV Epidemic Grant Subrecipient Contract with Safe City Commission, d/b/a One Safe Place
M.
Purchasing (Melissa Lee)
1.
RFP No. F2024072 – Annual Contract for Audio Visual Systems Renovations for Select County Facilities – Information Technology – Various Vendors – Per Contract Terms
a)Award Recommendation
b)Contract Approval
c)Acceptance of Payment Bond
d)Acceptance of Performance Bond
2.
RFP No. F2024122 - Annual Contract for Broker of Record - Budget and Risk Management - Higginbotham Insurance Agency, Inc. - Per Contract Terms
a)Award Recommendation
3.
RFP No. F2024132 - Service Organization Controls Audit - Tax Office - Whitley Penn LLP - Per Contract Terms
a)Award Recommendation
4.
RFP No. F2024133 - Annual Contract for Financial Audit of Tarrant County - County Administrator’s Office - Weaver and Tidwell, L.L.P. - Per Contract Terms
a)Award Recommendation
5.
RFP No. F2024135 - Annual Contract for Dispute Resolution Case Management Solution and Maintenance - County Administrator’s Office - ADR Notable, LLC - Per Contract Terms
a)Award Recommendation
6.
Bid No. F2024154 - Annual Contract for Janitorial Services - Facilities Management - Various Vendors - Per Unit Price
a)Award Recommendation
7.
RFP No. F2024160 - Annual Contract for Operation of the Reentry First Stop Center - County Administrator’s Office - Cornerstone Assistance Network - Per Contract Terms
a)Award Recommendation
8.
Bid No. F2024162 - Purchase of Offset Vibratory Roller - Precinct 1 - ROMCO Equipment Co., LLC
a) Award Recommendation
9.
Permission to Take Bids/RFPs
10.
**RFO No. F2024181 - Purchase of UiPath Licenses - #DIR-TSO-4288 - Information Technology - SHI Government Solutions
a) Award Recommendation
11.
** Bid No. 2022-160 - Annual Contract for Floor Mat and Shop Towel Services - Countywide - Various Vendors - Exercise Second and Final Option for Renewal - Same Firm Fixed Prices
a)Contract Renewal
12.
** Bid No. 2023-142 - Annual Contract for HVAC Air Filters and Filter Replacement Services - Facilities Management - Air Relief Technologies, Inc. d/b/a Tex-Air Filters - Exercise First Option for Renewal - Same Firm Fixed Prices
a)Contract Renewal
13.
** Bid No. F2023159 - Annual Contract for HVAC Water Treatment Services, Water Treatment Equipment Repairs, and Cooling Tower Cleaning Services - Facilities Management - Chem-Aqua, Inc. - Exercise First Option for Renewal - Same Firm Fixed Prices, Hourly Rates, and Markup for Parts
a)Contract Renewal
14.
** Bid No. F2024011 - Annual Contract for Automotive Transmission Repair and Service - Countywide - Various Vendors - Exercise First Option for Renewal - Same Hourly Rates
a)Contract Renewal
15.
** Bid No. F2024015 - Annual Contract for Vehicle Glass Repair and Replacement - Countywide - Various Vendors - Exercise First Option for Renewal - Same Firm Fixed Prices, Hourly Rates, and Discount from List Price
a)Contract Renewal
16.
** RFP No. F2024017 - Annual Contract for Defendant-Paid Substance Abuse Outpatient Treatment Services - Community Supervision and Corrections Department - Various Vendors - Exercise First Option for Renewal - Same Contract Terms
a)Contract Renewal
17.
**Bid No. 2023-010 - Annual Contract for Irrigation Supplies, Services, and Repairs - Countywide - Greycon, Inc. d/b/a Grey Construction
a) Acceptance of Payment Bonds
b) Acceptance of Performance Bonds
18.
** Nomic Networks, Inc. - Outpost Equipment with Network Cloaking and Collective Intelligence Network Security, Monitoring, Support, and Testing Services - Information Technology
a)Sole Source Renewal
19.
** Receive and File Annual Contracts Eligible for Renewal Within Ninety Days
N.
Resource Connection (Jamie Willis)
1.
** Approval of Fiscal Year 2025 Lease Amendments for Tenants at the Resource Connection Campus
O.
Sheriff's Department (Bill Waybourn)
1.
** Acceptance of Forfeited Vehicle For Sale at a Tarrant County Auction
P.
Tax Assessor-Collector (Wendy Burgess)
1.
** Approval of Property Tax Refunds
2.
** Approval of Property Tax Waivers of Penalty and Interest
Q.
Transportation Services (Scott Hall)
1.
**Approval of Amendment No. 1 to the Interlocal Agreement with the City of North Richland Hills Related to the Glenview Drive (East) Improvements Project – 2021 Transportation Bond Program
R.
County Judge and Commissioners
1.
Precinct 2 (Commissioner Simmons)
a)
Amendment to Tarrant County Facilities Use Policy
2.
Precinct 3 (Commissioner Fickes)
a)
** Approval of Interlocal Agreement between Tarrant County and the City of Grapevine to Rehabilitate and Resurface Snakey Lane from Silvercrest Lane to Kimball Avenue
b)
** Approval to Begin the Interlocal Agreement between Tarrant County and the City of Grapevine to Rehabilitate and Resurface Snakey Lane from Silvercrest Lane to Kimball Avenue
S.
Appointments to Various Boards
1.
Action Concerning Appointments to Various Boards, Commissions, Committees, or Tax Increment Finance District Boards
XI.
VARIOUS CLAIMS AND ADDENDUM
A.
** Approval of Claims and Addendum
XII.
BRIEFING
A.
Tarrant County Hospital District, d/b/a JPS Fiscal Year 2025 Budget Presentation
The Commissioners Court will receive a presentation from Tarrant County Hospital District on the Fiscal Year 2025 Budget.
XIII.
PUBLIC COMMENTS
XIV.
ANNOUNCEMENTS AND COMMENTS
XV.
CLOSED MEETING
A.
Pending or Contemplated Litigation
1.
Rose Beckwith – CLAIM
2.
Anthony Johnson, Sr., et al. v. Tarrant County, Texas, et al.; Cause No. 4:24-cv-686
3.
Mattix, et al. v. Tarrant County, Texas, Cause No. 4:24-cv-00635
4.
Kristina Salinas v. Tarrant County, Texas, Cause No. 4:24-cv-00318-P
B.
Real Estate Matters
1.
2005 E. Vickery Blvd., Fort Worth, Texas
C.
Personnel Matters
D.
Advice of Counsel
1.
Facilities Use Policy
E.
Security Related Issues
F.
Contract Deliberations
G.
Economic Development Prospects
Closed Meeting upon completion of Open Meeting or at 10:00 a.m., whichever is later:
(A)  to discuss advice about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the County under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflict with the Texas Open Meeting Act, pursuant to Section 551.071, Texas Government Code;  
(B)  to deliberate the purchase, exchange, lease, or value of real property, pursuant to Section 551.072, Texas Government Code;  
(C)  to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, or to hear complaint or charge against an officer or employee pursuant to Section 551.074, Texas Government Code;  
(D)  to deliberate the deployment, or specific occasions for implementation, of security personnel or devices, or a security audit, pursuant to Section 551.076, Texas Government Code; and
(E)  to deliberate the business and financial issues related to a contract being negotiated, pursuant to Section 551.0725, Texas Government Code.
(F)  to deliberate regarding commercial or financial information that the County has received from a business prospect that the County seeks to have locate, stay, or expand near the County and with which the County is conducting economic development negotiations, or to deliberate the offer of a financial or other incentive to a business prospect, pursuant to Section 551.087(1), Texas Government Code.
 
XVI.
COMMISSIONERS COURT RECONVENED
XVII.
ADJOURNMENT