Meeting
TARRANT COUNTY
COMMISSIONERS COURT AGENDA
   
  Commissioners Courtroom
Tarrant County Administration Building
100 East Weatherford Street, 5th Floor
Fort Worth, Texas 76196
   
Tuesday, November 21, 2023 – 10:00 AM
 
ANY MEMBER OF THE PUBLIC IS WELCOME TO ADDRESS THE COMMISSIONERS COURT AT ITS NEXT POSTED REGULAR MEETING. YOU MAY SUBMIT A PUBLIC PARTICIPATION FORM USING THE LINK ON THE COMMISSIONERS COURT AGENDA WEBPAGE AT WWW.TARRANTCOUNTYTX.GOV OR IN-PERSON USING THE FORMS AVAILABLE OUTSIDE THE COMMISSIONERS COURTROOM. PLEASE INDICATE WHETHER YOU ARE ADDRESSING AN ITEM ON THE POSTED REGULAR AGENDA OR WHETHER PROVIDING GENERAL PUBLIC COMMENTS. COMPLETED FORMS, WHETHER USING THE ONLINE OR IN-PERSON FORM, MUST BE SUBMITTED TO THE COUNTY JUDGE’S OFFICE BY 10:00 A.M. ON THE DAY OF THE REGULAR POSTED MEETING. REGARDLESS OF THE DESIRED METHOD TO ADDRESS THE COURT, PUBLIC PARTICIPATION FORMS WILL NOT BE ACCEPTED PRIOR TO THE POSTING OF THE AGENDA. IT IS THE INTENT OF THE COMMISSIONERS COURT TO HAVE A QUORUM PRESENT IN THE COMMISSIONERS COURTROOM LOCATED AT 100 EAST WEATHERFORD STREET, 5TH FLOOR, FORT WORTH, TEXAS 76196.  SOME MEMBERS OF THE COMMISSIONERS COURT MAY PARTICIPATE IN THE MEETING BY VIDEO-CONFERENCE CALL.  A VIDEO AND AUDIO FEED OF ANY COURT MEMBER PARTICIPATING BY VIDEO-CONFERENCE CALL WILL BE BROADCAST LIVE IN THE COMMISSIONERS COURT ROOM, WHICH WILL BE OPEN TO THE PUBLIC DURING THE MEETING.
 
10:00 A.M. OPEN MEETING, BRIEFING AGENDA AND PUBLIC HEARINGS IN COMMISSIONERS COURTROOM
10:00 A.M. CLOSED MEETING UPON COMPLETION OF OPEN MEETING OR 10:00 A.M., WHICHEVER IS LATER
THE COMMISSIONERS COURT MEETING SHALL CONTINUE FROM HOUR-TO-HOUR AND DAY-TO-DAY UNTIL OFFICIALLY ADJOURNED.
 
I.
CALL TO ORDER AND ROLL CALL
II.
INVOCATION
III.
PLEDGES OF ALLEGIANCE TO THE UNITED STATES AND THE STATE OF TEXAS
IV.
AGENDA ANNOUNCEMENTS
V.
COMMISSIONERS COURT ANNOUNCEMENTS
VI.
APPROVAL OF THE MINUTES
A.
Minutes for Regular Meeting of November 7, 2023
B.
Minutes for Special-Called Meeting of November 15, 2023
VII.
CONSENT AGENDA
All items with asterisks (**) are a part of the Consent Agenda. Public hearing and review are held collectively unless opposition is presented, in which case the contested item will be heard separately.
A.
Approval of Consent Agenda
VIII.
PUBLIC HEARINGS
A.
Public Hearing - To Consider Amendment No. 10 to the Program Year 2020 Action Plan - Community Development
IX.
REPORTS AND BUSINESS
A.
Administrator (Chandler Merritt)
1.
Approval of Out-of-State Travel Requests
2.
** Approval of an Order Designating the Frequency Commissioners Court will Convene in Regular Term During Fiscal Year 2024
3.
**Approval of the Fiscal Year 2024 Contract between Tarrant County and MHMR of Tarrant County for the Provision of Behavioral Health/Intellectual Disability Services through the Tarrant County Law Liaison Program
4.
** Approval of Sale of Foreclosure Property Located at 9001 Rowland Drive, Held in Trust by the City of White Settlement, at Below Market Value, Judgment or Taxes Due
5.
**Approval of Memorandum of Understanding between Tarrant County, the City of Fort Worth and the City of Arlington Related to the Fiscal Year 2023 Edward Byrne Memorial Justice Assistance Formula Program Grant Award
6.
** Approval of Change Order No. 1 with S-Co, Inc. for the Reconciliation of Quantities for the City of North Richland Hills, Texas 46th Year Community Development Block Grant - CARES Act Project - Community Development
7.
** Approval to Submit the Texas Department of State Health Services Fiscal Year 2024-2025 Ryan White Extension Act Part B HIV Services Grant Renewal Application – HIV Administrative Agency
8.
** Receive and File Briefing Agenda
B.
Auditor (Kimberly Buchanan)
1.
** Approval to Remove Assets from the County's Asset Management System
2.
** Approval of the Sheriff's Office Fiscal Year 2023 Equitable Sharing Agreement and Certification
3.
** Receive and File the Auditor's Report of the Review of Ad Valorem Refunds
4.
** Receive and File the Auditor's Report of the Cash and Other Asset Controls Review for the Tarrant County Criminal District Attorney's Office
C.
Budget and Risk Management (Helen Giese)
1.
** Approval of Fiscal Year 2023 Appropriation Adjustments
2.
** Approval of Fiscal Year 2024 Appropriation Adjustments
3.
** Approval of Exceptions to Fee Schedule for Court Interpreters
4.
** Receive and File Risk Management Board Minutes – October 25, 2023 and November 1, 2023
D.
County Clerk (Mary Louise Nicholson)
1.
** Receive and File the County Clerk's Monthly Report - October 2023
E.
Criminal District Attorney (Phil Sorrells)
1.
** Approval to Submit a Data Exchange Request and Safeguard Plan to the Texas Workforce Commission as Required for Renewal of the Contract for Access to Wage Records and Unemployment Compensation Claim Benefit Data
2.
** Approval of Tarrant County Criminal District Attorney’s Fiscal Year 2023 Annual Equitable Sharing Agreement and Certification Report and Authorize the Submission to the United States Department of Justice and Department of Treasury
3.
** Receive and File Tarrant County Adult Sexual Assault Response Team Biennial Report
F.
Facilities Management (Michael Amador)
1.
** Approval of a Building Renovation of the Veteran Services Office Located at the Resource Connection 1200 Building
2.
**Approval of Request to Use the Family Law Center Assembly Room and Waive Rental Fee for the Rally for Education 29th Annual Santa Goes to Jail Event
3.
** Approval of the Reassignment of Space to move Child Protection Court No. 2 from the 4th floor to the 5th floor of the Family Law Center
4.
** Approval of a Professional Services Contract with Baird, Hampton, & Brown for Engineering Services for the Resource Connection Electrical Switchboard Replacement Project
5.
** Approval of a Professional Services Contract with Parkhill for Architectural and Engineering Services for the Precinct 4 Maintenance Center Feasibility Study
6.
** Receive and File Notice of Change in Landlord for the LaGrave Field Juror Parking Lease from Panther Acquisition Partners, LTD., to Panther Island Partner, LP
G.
Human Resources (Tina Glenn)
1.
Receive and File the Personnel Agenda
2.
Approval of a Change to the Fiscal Year 2024 Compensation Recommendations
3.
** Receive and File the Tarrant County Civil Service Meeting Report of October 9, 2023
4.
** Approval of a Change to the Table of Organization – Precinct 3
H.
Public Health (Vinny Taneja)
1.
** Approval of a Work Order from eClinicalWorks for Business Optimizer Custom Reporting with the Ryan White Part A Grant HIV Administrative Agency to Meet Grant Reporting Requirements
2.
**Approval to Submit the Fiscal Year 2024 HIV Surveillance Grant Contract Form A Face Page to the Department of State Health Services for the Tarrant County Public Health HIV Surveillance Program
3.
**Approval of Subrecipient Contract with Healthy Tarrant County Collaboration for Services Related to the Centers for Disease Control Grant for COVID-19 Health Disparities
4.
** Approval of an Interlocal Agreement between Tarrant County and the City of River Oaks for the Provision of Tarrant County Public Health Environmental Health Inspection Services
5.
** Approval of an Interlocal Agreement between Tarrant County and the Town of Lakeside for the Provision of Tarrant County Public Health Environmental Health Inspection Services
6.
** Approval of an Interlocal Agreement between Tarrant County and the City of Sansom Park for the Provision of Tarrant County Public Health Environmental Health Inspection Services
7.
** Approval of an Interlocal Agreement between Tarrant County and the City of Westlake for the Provision of Tarrant County Public Health Environmental Health Inspection Services
8.
** Approval of Amendment No. 1 to the Fiscal Year 2024 Interlocal Cooperation Contract between Tarrant County and the Department of State Health Services for Tarrant County Public Health’s Laboratory Testing of Milk and Dairy Products
9.
**Approval of Amendment No. 1 to Fiscal Year 2022-2026 Grant Agreement with the Texas Department of Family Protective Services for the Tarrant County Public Health Nurse-Family Partnership Program
10.
** Approval of Amendment No. 4 to the Fiscal Year 2022 Texas Department of State Health Services Sexually Transmitted Disease/Human Immunodeficiency Virus-Disease Intervention Specialists Grant Contract
I.
Purchasing (Melissa Lee)
1.
Bid No. F2024027 - Sale of Recycled Paper for 20+ Tons of Sorted White Ledger, 40+ Tons of Sorted Office Paper, and 40+ Tons of Old Corrugated Cardboard - Facilities Management - Per Unit Price
a)Award Recommendation
2.
RFP No. 2023-072 - Annual Contract for Unified Communications as a Service - Information Technology - General Datatech, L.P. - Per Contract Terms
a)Award Recommendation
b)Contract Approval
3.
Bid No. F2024001 - Annual Contract for Disposable Paper and Plastic Products - Countywide - Various Vendors - Per Unit Price and Discount from List Price
a)Award Recommendation
4.
Bid No. F2024003 - Annual Contract for Flexible Road Base Materials - Countywide - Various Vendors - Per Unit Price and Discount from List Price
a)Award Recommendation
5.
Bid No. F2024008 - Purchase of 3000 Gallon Water Tank Trucks - Precincts 1 and 4 - Southwest International Trucks - Per Unit Price
a)Award Recommendation
6.
Bid No. F2024006 - Purchase of Self-Propelled Reclaimer Stabilizers - Precincts 1, 2, and 3
a) Reject All Bids
b) Rebid with Revised Specifications
7.
Permission to Take Bids/RFPs
8.
**RFO No. F2024020 - Purchase of HP 14” EliteBook Laptops - #DIR-TSO-4159 - Information Technology - CDW Government LLC
a) Award Recommendation
9.
**RFP No. 2022-054 - Annual Contract for Reconnecting Youth Program - Juvenile Services - Youth Advocate Programs, Inc. - Exercise Second and Final Option for Renewal - Same Contract Terms
a) Contract Renewal
b) Contract Approval
10.
** Bid No. 2022-082 - Annual Contract for Automotive and Light Truck Body Repair - Countywide - Read’s Collision, LLC - Exercise Second and Final Option for Renewal - Same Discount from List Price
a)Contract Renewal
11.
** Bid No. 2022-031 - Annual Contract for Various Concrete Services - Precinct 1 - Reliable Paving, Inc.
a)Acceptance of Payment Bond
12.
** Tyler Technologies, Inc. - Civil Process Software - Information Technology
a)Sole Source Designation
13.
**Tyler Technologies, Inc. - Tyler Courts and Justice Division Software and Services - Information Technology
a) Sole Source Designation
14.
** Tyler Technologies, Inc. - Tyler Jury Manager Products and Services - Information Technology
a)Sole Source Designation
15.
** Approval of HP Inc. Computer & Peripheral Products Parts Only Self-Maintainer Agreement - Information Technology - HP Inc.
16.
** Approval of Property Coverage Insurance - Budget and Risk Management - Texas Association of Counties Risk Management Pool
17.
** Approval of Purchase of Building Maintenance, Repair, and Operations Supplies and Equipment - BuyBoard #657-21 - Countywide - Various Vendors - Per Hourly Rate and Discount from List Price
18.
** Approval of Purchase of HVAC Equipment, Supplies, and Installation - BuyBoard #720-23 - Facilities Management - Enviromatic Systems - Per Hourly Rate and Discount from List Price
19.
** Approval of Purchase of ServiceNow Subscriptions and User Licenses - #DIR-TSO-4288 - Information Technology - Carahsoft Technology Corporation
20.
** Acknowledgement of Notification of Acquisition and Vendor Name Change of Pacheco Koch Consulting Engineers, LLC to Westwood Professional Services, Inc.
21.
** Authorization to Submit Procurement Card Account Application Form to JPMorgan Chase Bank for Tarrant County Procurement Cards for the Sheriff's Office
22.
**Approval of Interlocal Agreement between Tarrant County and City of Center Texas for Cooperative Purchasing of Goods and Services
23.
**Approval of Interlocal Agreement between Tarrant County and City of Longview for Cooperative Purchasing of Goods and Services
24.
** Annual Contracts Eligible for Renewal Within Ninety Days
J.
Tax Assessor-Collector (Wendy Burgess)
1.
** Approval of Property Tax Refunds
2.
** Receive and File Tax Office Deputizations
K.
Transportation Services (Randy Skinner)
1.
** Approval of Final Plat – Modern Merchants Addition – Precinct 1
2.
** Approval of Final Plat – Salcido Addition – Precinct 2
3.
** Ratification of Final Plat – Willow Creek Smith – Precinct 1
4.
**Approval of an Interlocal Agreement with the City of Kennedale Related to the Extension of Little School Road - 2021 Transportation Bond Program
5.
** Approval of Renewal and Amendment No. 1 to the Interlocal Agreement with the City of Benbrook Related to the Westpark Drive and Timbercreek Road Reconstruction – 2021 Transportation Bond Program
6.
** Approval of Renewal and Amendment No. 1 to the Interlocal Agreement with the City of Dalworthington Gardens Related to the Corzine Drive Reconstruction - 2021 Transportation Bond Program
7.
** Approval of Renewal and Amendment No. 1 to the Interlocal Agreement with the City of River Oaks Related to the Residential Streets Project, Barbara Road Reconstruction - 2021 Transportation Bond Program
8.
**Approval of a Resolution Declaring One Tract of Land Containing Approximately 3.225 Acres as Real Property No Longer Needed for a Public Purpose and Authorize an Order Appointing Miriam Salazar as a Commissioner to Sell this Real Property
L.
County Judge and Commissioners
1.
Interlocal Agreement, Precinct 2 (Commissioner Simmons)
a)
Approval of Interlocal Agreement with the City of Kennedale for the Removal of Debris from the Russell, Jesse Survey Abstract 1328 Tract 3B of Eden Road
b)
Approval to Begin Interlocal Agreement with the City of Kennedale for the Removal of Debris from the Russell, Jesse Survey Abstract 1328 Tract 3B of Eden Road
2.
Interlocal Agreement, Precinct 3 (Commissioner Fickes)
a)
Approval of Interlocal Agreement between Tarrant County and the City of Haslet to Construct New Roads, Keller Haslet Extension, located in the City of Haslet, from Keller Haslet Road to FM 156 and FM 156 Right Turn Lane.
b)
Approval to begin the Interlocal Agreement between Tarrant County and the City of Haslet to Construct New Roads, Keller Haslet Extension, located in the City of Haslet, from Keller Haslet Road to FM 156 and FM 156 Right Turn Lane.
M.
Appointments to Various Boards
1.
Action Concerning Appointments to Various Boards, Commissions, Committees, or Tax Increment Finance District Boards
X.
 
APPROVAL OF BONDS AND CERTIFICATES OF SELF-INSURANCE
Setting of the official bond of self-insurance amounts and/or approval of bond or certificate of self-insurance for person elected or appointed in the past 60 days.
XI.
VARIOUS CLAIMS AND ADDENDUM
A.
Approval of Claims and Addendum
XII.
BRIEFING
A.
Law Enforcement Training Center Update
The Commissioners Court will receive an update on the Law Enforcement Training Center.
XIII.
ANNOUNCEMENTS AND COMMENTS
XIV.
PUBLIC COMMENTS
XV.
CLOSED MEETING
A.
Pending or Contemplated Litigation
B.
Real Estate Matters
C.
Personnel Matters
D.
Advice of Counsel
E.
Security Related Issues
F.
Contract Deliberations
G.
Economic Development Prospects
Closed Meeting upon completion of Open Meeting or at 10:00 a.m., whichever is later:
(A)  to discuss advice about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the County under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflict with the Texas Open Meeting Act, pursuant to Section 551.071, Texas Government Code;  
(B)  to deliberate the purchase, exchange, lease, or value of real property, pursuant to Section 551.072, Texas Government Code;  
(C)  to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, or to hear complaint or charge against an officer or employee pursuant to Section 551.074, Texas Government Code;  
(D)  to deliberate the deployment, or specific occasions for implementation, of security personnel or devices, or a security audit, pursuant to Section 551.076, Texas Government Code; and
(E)  to deliberate the business and financial issues related to a contract being negotiated, pursuant to Section 551.0725, Texas Government Code.
(F)  to deliberate regarding commercial or financial information that the County has received from a business prospect that the County seeks to have locate, stay, or expand near the County and with which the County is conducting economic development negotiations, or to deliberate the offer of a financial or other incentive to a business prospect, pursuant to Section 551.087(1), Texas Government Code.
 
XVI.
COMMISSIONERS COURT RECONVENED
XVII.
ADJOURNMENT