Meeting
TARRANT COUNTY
COMMISSIONERS COURT AGENDA
   
  Commissioners Courtroom
Tarrant County Administration Building
100 East Weatherford Street, 5th Floor
Fort Worth, Texas 76196
   
Tuesday, April 02, 2024 – 10:00 AM
 
ANY MEMBER OF THE PUBLIC IS WELCOME TO ADDRESS THE COMMISSIONERS COURT AT ITS NEXT POSTED REGULAR MEETING. YOU MAY SUBMIT A PUBLIC PARTICIPATION FORM USING THE LINK ON THE COMMISSIONERS COURT AGENDA WEBPAGE AT WWW.TARRANTCOUNTYTX.GOV OR IN-PERSON USING THE FORMS AVAILABLE OUTSIDE THE COMMISSIONERS COURTROOM. PLEASE INDICATE WHETHER YOU ARE ADDRESSING AN ITEM ON THE POSTED REGULAR AGENDA OR WHETHER PROVIDING GENERAL PUBLIC COMMENTS. COMPLETED FORMS, WHETHER USING THE ONLINE OR IN-PERSON FORM, MUST BE SUBMITTED TO THE COUNTY JUDGE’S OFFICE BY 10:00 A.M. ON THE DAY OF THE REGULAR POSTED MEETING. REGARDLESS OF THE DESIRED METHOD TO ADDRESS THE COURT, PUBLIC PARTICIPATION FORMS WILL NOT BE ACCEPTED PRIOR TO THE POSTING OF THE AGENDA. IT IS THE INTENT OF THE COMMISSIONERS COURT TO HAVE A QUORUM PRESENT IN THE COMMISSIONERS COURTROOM LOCATED AT 100 EAST WEATHERFORD STREET, 5TH FLOOR, FORT WORTH, TEXAS 76196.  SOME MEMBERS OF THE COMMISSIONERS COURT MAY PARTICIPATE IN THE MEETING BY VIDEO-CONFERENCE CALL.  A VIDEO AND AUDIO FEED OF ANY COURT MEMBER PARTICIPATING BY VIDEO-CONFERENCE CALL WILL BE BROADCAST LIVE IN THE COMMISSIONERS COURT ROOM, WHICH WILL BE OPEN TO THE PUBLIC DURING THE MEETING.
 
10:00 A.M. OPEN MEETING, BRIEFING AGENDA AND PUBLIC HEARINGS IN COMMISSIONERS COURTROOM
10:00 A.M. CLOSED MEETING UPON COMPLETION OF OPEN MEETING OR 10:00 A.M., WHICHEVER IS LATER
THE COMMISSIONERS COURT MEETING SHALL CONTINUE FROM HOUR-TO-HOUR AND DAY-TO-DAY UNTIL OFFICIALLY ADJOURNED.
 
I.
CALL TO ORDER AND ROLL CALL
II.
INVOCATION
III.
PLEDGES OF ALLEGIANCE TO THE UNITED STATES AND THE STATE OF TEXAS
IV.
AGENDA ANNOUNCEMENTS
V.
COMMISSIONERS COURT ANNOUNCEMENTS
VI.
APPROVAL OF THE MINUTES
A.
** Approval of the Minutes of Regular Meeting of March 19, 2024
VII.
PROCLAMATIONS, RESOLUTIONS AND PRESENTATIONS
A.
Employee Recognition (Judge O’Hare)
B.
Memorial Resolution - Deralyn Mozell Riles Davis (Commissioner Brooks)
C.
Proclamation – Public Health Week (Commissioner Brooks)
D.
Proclamation – National Crime Victims’ Rights Week (Commissioner Brooks)
VIII.
CONSENT AGENDA
All items with asterisks (**) are a part of the Consent Agenda. Public hearing and review are held collectively unless opposition is presented, in which case the contested item will be heard separately.
A.
Approval of Consent Agenda
IX.
PUBLIC HEARINGS
A.
Public Hearing Regarding Creation of the Bonds Ranch Capital Public Improvement District
B.
Public Hearing Regarding Creation of the Bonds Ranch Operations and Maintenance Public Improvement District
X.
REPORTS AND BUSINESS
A.
Administrator (Chandler Merritt)
1.
Approval of a Resolution Creating the Bonds Ranch Capital Public Improvement District - Precinct 4
2.
Approval of a Resolution Creating the Bonds Ranch Operations and Maintenance Public Improvement District - Precinct 4
3.
Approval of a Resolution Authorizing the Execution of Escrow Agreements Related to Certain Dissolution Petitions for the Bonds Ranch Development - Precinct 4
4.
Discussion and Possible Action Related to the Reorganization of Criminal Courts Administration, Removal of Approval of the Criminal Courts Administrator Position, and Creation of the Department of Courts Administration
5.
Approval of Out-of-State Travel Requests 
6.
Approval of an Amendment to the Design-Build Agreement between Tarrant County Hospital District, d/b/a JPS Health Network and Beck | Potere A Joint Venture for the New Parking Garage Project
7.
** Approval of an Agreement between Tarrant County Hospital District, d/b/a JPS Health Network and Hutcherson Construction, Inc. for Construction Services Related to the JPS MRI Room 1
8.
**Approve Procedures Related to End of Term Expenditures for Elected Officials
B.
Archives (Jamie Parker)
1.
** Acceptance of Donations From Various Entities to the Tarrant County Archives
C.
Auditor (Kimberly Buchanan)
1.
** Authorization to Increase the Criminal District Attorney's Imprest Fund for the Asset Forfeiture Prosecution Unit
2.
** Receive and File the Auditor's Report of the Cash and Other Asset Controls Review for the Tarrant County Clerk
3.
** Receive and File the Auditor's Report of the Cash and Other Asset Controls Review for the Tarrant County Medical Examiner
4.
**Receive and File the Auditor's Report of the Review of the County Clerk's Records Preservation Funds
5.
** Receive and File the Auditor's Report for the Review of Financial and System Controls Over the Sheriff's Trust Fund for the Period of March 1, 2023 Through December 31, 2023
6.
** Receive and File the Auditor's Report for the Tarrant County Sheriff's Commissary Operations for Fiscal Years 2022 and 2023
7.
** Approval of Release of Depository Collateral
D.
Budget and Risk Management (Helen Giese)
1.
Discussion and Possible Action Related to Fiscal Year 2024 Appropriation Adjustments
2.
** Approval of Fiscal Year 2024 Appropriation Adjustments
3.
** Approval of Risk Management Board Minutes and Recommended Claims
4.
** Approval of Exceptions to Fee Schedule for Court Interpreters
5.
** Approval of Fiscal Year 2024 Contract with Guardianship Services, Inc. for the Provision of Professional Services to the Residents of Tarrant County
6.
**Approval of Fiscal Year 2024 Notice of Award 2024-02 from the Texas Department of Family and Protective Services for the Tarrant County Public Health Prevention and Early Intervention Community Youth Development Program – Public Health
E.
Community Development and Housing (James McClinton)
1.
**Bid No. 2024CD-001 – Approval of Construction Contract between Tarrant County and JR West Texas Concrete, LLC for the City of Dalworthington Gardens, Texas 49th Year Community Development Block Grant Project
2.
** Approval of Change Order No. 1 with McDonald Industrial & Municipal for the Reconciliation of Quantities for the City of Azle, Texas 48th Year Community Development Block Grant Project
3.
** Approval of Change Order No. 1 with Native Consolidated Management, LLC for the Reconciliation of Quantities for the City of Richland Hills, Texas Community Development Block Grant CARES Act Project
4.
**Approval of Change Order No. 1 with R & D Burns Brothers, Inc. for the Reconciliation of Quantities for the City of White Settlement, Texas 49th Year Community Development Block Grant Project
F.
County Clerk (Mary Louise Nicholson)
1.
** Receive and File the County Clerk's Monthly Report - February 2024
G.
Criminal District Attorney (Phil Sorrells)
1.
**Approval of Agency-Owned Livescan User Agreement between Tarrant County, d/b/a Tarrant County Criminal District Attorney’s Office and the Texas Department of Public Safety
H.
Facilities Management (Michael Amador)
1.
**Approval of Guided Public Tours of the 1895 Courthouse to be Conducted by the Tarrant County Historical Commission During the Main Street Fort Worth Arts Festival April 20, 2024
I.
Fire Marshal (Randy Renois)
1.
** Receive and File the Financial Audit Report of the Tarrant County Emergency Services District No. 1
J.
HIV Administrative Agency (Lisa McKamie-Muttiah)
1.
** Approval of the Fiscal Year 2024-2025 Health Resources and Services Administration Ryan White Treatment Extension Act Part A Subrecipient Contract Renewal with Tarrant County Samaritan Housing, Inc.
2.
** Approval of the Fiscal Year 2024-2025 Health Resources and Services Administration Ryan White Treatment Extension Act Part A Subrecipient Contract Renewal with Tarrant County Hospital District
3.
** Approval of Amendment No. 1 to the Fiscal Year 2024 Health Resources and Services Administration Ryan White Treatment Extension Act Part C Subrecipient Contract with CAN Community Health, Inc.
4.
**Approval of the Fiscal Year 2024-2025 Health Resources and Services Administration Ryan White Treatment Extension Act Part A Subrecipient Contract Renewal with the Salvation Army - Mabee Center
K.
Human Resources (Tina Glenn)
1.
Approval of a Waiver of Terminal Benefits – Tax Office
2.
** Receive and File the Personnel Agenda
L.
Medical Examiner (Dr. Kendall Crowns)
1.
** Approval of an Interlocal Agreement between Tarrant County and the Department of Public Safety for the Provision of Forensic Laboratory Services
M.
Public Health
1.
**Approval of Addendum to the eClinicalWorks Software License and Support Agreement to Change Tarrant County Public Health’s Clearinghouse to Waystar, Inc.
2.
** Approval of Amendment No. 7 to the Interlocal Cooperation Contract between Tarrant County and the Department of State Health Services for the Tarrant County Public Health Department’s North Texas Syndromic Surveillance Program
N.
Purchasing (Melissa Lee)
1.
RFP No. F2024018 - Annual Contract for Personal Financial Statement Management Software Subscription - County Clerk’s Office - EasyVote Solutions, Inc. - Per Contract Terms
a)Award Recommendation
b)Contract Approval
2.
Bid No. F2024032 - 350 West Belknap Building Remodel of Floors 1-4 - Facilities Management - Northridge Construction Group
a)Award Recommendation
b)Contract Approval
c)Acceptance of Payment Bond
d)Acceptance of Performance Bond
3.
RFP No. F2024037 - Annual Contract for Disaster Debris Monitoring and Consulting Services - Emergency Management - Various Vendors - Per Contract Terms
a) Award Recommendation
4.
Bid No. F2024057 - Purchase of Hydraulic Removable Gooseneck Trailer - Precinct 1 - Holt CAT, LTD. - Per Unit Price
a)Award Recommendation
5.
Bid No. F2024058 - Purchase of Live Bottom Trailer - Precinct 1 - Chaves Brothers Management, LLC. - Per Unit Price
a)Award Recommendation
6.
Bid No. F2024062 - Purchase of Truck Mounted Telescopic Boom Hydraulic Excavator - Precinct 1 - Kirby-Smith Machinery - Per Unit Price
a)Award Recommendation
7.
Bid No. F2024064 - Annual Contract for Cisco Network Equipment, Software, and Maintenance - Information Technology - Various Vendors - Per Discount from List Price
a)Award Recommendation
8.
Bid No. F2024066 - Annual Contract for Cement Slurry and Cementitious Slurry Services - Countywide - Martin Marietta Materials - Per Unit Price
a)Award Recommendation
9.
Bid No. F2024070 - Purchase of Single and Dual Wing Mowing Decks - Precinct 1 - Zimmerer Kubota & Equipment, Inc. - Per Unit Price
a)Award Recommendation
10.
RFQ No. F2024055 - Appraisal Services - Countywide - Various Vendors - Per Contract Terms
a)Approval to Conduct Negotiations
11.
Permission to Take Bids/RFPs
12.
** RFP No. 2020-035 - Consulting Services for Implementation and Validation of Public Safety Assessment - Criminal Courts Administration - The Justice Management Institute - Exercise Fourth and Final Option for Renewal - Same Contract Terms
a)Contract Renewal
13.
** RFO No. 2022-113 - Purchase of Adobe Licenses - OMNIA Partners #R220803 - Information Technology - Emergent, LLC - Exercise Second and Final Option for Renewal
a)Contract Renewal
14.
** RFO No. 2023-104 - Annual Contract for Microsoft Enterprise Volume Licenses - Information Technology - SHI Government Solutions
a)Contract Approval
15.
** Bid No. 2021-129 - Annual Contract for HVAC Chiller Maintenance, Repair, and Parts Replacement - Facilities Management - Daikin Applied Americas
a)Acceptance of Payment Bond
16.
** Purchase of Building Maintenance, Repair, and Operations Supplies and Equipment - BuyBoard #657-21 - Countywide - Glass Doctor of North Texas
a)Acceptance of Payment Bond
17.
** Bid No. 2023-022 Annual Contract for Office Supplies and Other Miscellaneous Products - Countywide - Various Vendors - Same Contract Terms and Discount from List Price
a)Approve Price Increase for Staples Contract & Commercial, LLC
18.
** Approval of Amendment No. 4 to Pricing Schedule - RFP No. 2021-132 - Annual Contract for Metropolitan Ethernet and Software-Defined Network Services - Information Technology - AT&T
19.
** Receive and File Annual Contracts Eligible for Renewal Within Ninety Days
O.
Sheriff's Department (Bill Waybourn)
1.
** Approval of Fiscal Year 2024 Memorandum of Understanding between Tarrant County and Pathfinders for a Community Based Re-Entry Program
2.
** Approval of a Memorandum of Understanding between Tarrant County and Volunteers of America Texas, Inc to Provide Services to Tarrant County Jail Inmates
3.
** Approval to Pay the Texas Statewide Automated Victim Notification Services Invoice and Submit the Fiscal Year 2024 Quarterly Production Records to the Texas Office of the Attorney General for Reimbursement - First Quarter
P.
Tax Assessor-Collector (Wendy Burgess)
1.
** Approval of Property Tax Refunds
2.
** Approval of Property Tax Waivers of Penalty and Interest
Q.
Transportation Services (Randy Skinner)
1.
Consideration to Reallocate 2021 Transportation Bond Funds Related to the Westpark Drive and Timbercreek Drive Reconstruction Project
2.
Consideration to Reallocate 2021 Transportation Bond Funds Related to the Azle Avenue Reconstruction Project
3.
** Consideration of Change of Scope Related to the Glenview Drive Reconstruction Project Included in the 2021 Transportation Bond Program
4.
** Approval of Final Plat – Hencken Ranch Estates, Phase III – Precinct 1
R.
County Judge and Commissioners
1.
Precinct 2 (Commissioner Simmons)
a)
** Approval of Interlocal Agreement with the City of Mansfield for the Reconstruction of Spring Brook Drive
b)
** Approval to Begin Interlocal Agreement with the City of Mansfield for the Reconstruction of Spring Brook Drive
2.
Precinct 4 (Commissioner Ramirez)
a)
** Approval of Memorandum of Agreement with Guardian Public Strategies
S.
Appointments to Various Boards
1.
Action Concerning Appointments to Various Boards, Commissions, Committees, or Tax Increment Finance District Boards
XI.
VARIOUS CLAIMS AND ADDENDUM
A.
** Approval of Claims and Addendum
XII.
BRIEFING
A.
Discussion Related to the Potential Use of Pre-Serialized Ballot Stock for the November 5, 2024 General Election
The Commissioners Court will be briefed on the potential use of pre-serialized ballot stock for the November 5, 2024 general election.
XIII.
ANNOUNCEMENTS AND COMMENTS
XIV.
PUBLIC COMMENTS
XV.
CLOSED MEETING
A.
Pending or Contemplated Litigation
1.
Carolyn Rodriguez v. Tarrant County Sheriff’s Office v. Larry Cox, et al.
B.
Real Estate Matters
C.
Personnel Matters
1.
Position No. 20006989 (Tina Glenn, Human Resources Director)
D.
Advice of Counsel
1.
Discussion and Possible Action Related to the Reorganization of Criminal Courts Administration, Removal of Approval of the Criminal Courts Administrator Position, and Creation of the Department of Courts Administration
E.
Security Related Issues
F.
Contract Deliberations
G.
Economic Development Prospects
Closed Meeting upon completion of Open Meeting or at 10:00 a.m., whichever is later:
(A)  to discuss advice about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the County under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflict with the Texas Open Meeting Act, pursuant to Section 551.071, Texas Government Code;  
(B)  to deliberate the purchase, exchange, lease, or value of real property, pursuant to Section 551.072, Texas Government Code;  
(C)  to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, or to hear complaint or charge against an officer or employee pursuant to Section 551.074, Texas Government Code;  
(D)  to deliberate the deployment, or specific occasions for implementation, of security personnel or devices, or a security audit, pursuant to Section 551.076, Texas Government Code; and
(E)  to deliberate the business and financial issues related to a contract being negotiated, pursuant to Section 551.0725, Texas Government Code.
(F)  to deliberate regarding commercial or financial information that the County has received from a business prospect that the County seeks to have locate, stay, or expand near the County and with which the County is conducting economic development negotiations, or to deliberate the offer of a financial or other incentive to a business prospect, pursuant to Section 551.087(1), Texas Government Code.
 
XVI.
COMMISSIONERS COURT RECONVENED
XVII.
ADJOURNMENT