Meeting
TARRANT COUNTY
COMMISSIONERS COURT AGENDA
   
  Commissioners Courtroom
Tarrant County Administration Building
100 East Weatherford Street, 5th Floor
Fort Worth, Texas 76196
   
Tuesday, October 11, 2022 – 10:00 AM
 
ANY MEMBER OF THE PUBLIC IS WELCOME TO ADDRESS THE COMMISSIONERS COURT AT ITS NEXT POSTED REGULAR MEETING. YOU MAY SUBMIT A PUBLIC PARTICIPATION FORM USING THE LINK ON THE COMMISSIONERS COURT AGENDA WEBPAGE AT WWW.TARRANTCOUNTY.COM OR IN-PERSON USING THE FORMS AVAILABLE OUTSIDE THE COMMISSIONERS COURTROOM. PLEASE INDICATE WHETHER YOU ARE ADDRESSING AN ITEM ON THE POSTED REGULAR AGENDA OR WHETHER PROVIDING GENERAL PUBLIC COMMENTS. COMPLETED FORMS, WHETHER USING THE ONLINE OR IN-PERSON FORM, MUST BE SUBMITTED TO THE COUNTY JUDGE’S OFFICE BY 10:00 A.M. ON THE DAY OF THE REGULAR POSTED MEETING.  REGARDLESS OF THE DESIRED METHOD TO ADDRESS THE COURT, PUBLIC PARTICIPATION FORMS WILL NOT BE ACCEPTED PRIOR TO THE POSTING OF THE AGENDA.
 
10:00 A.M. OPEN MEETING, BRIEFING AGENDA AND PUBLIC HEARINGS IN COMMISSIONERS COURTROOM
10:00 A.M. CLOSED MEETING UPON COMPLETION OF OPEN MEETING OR 10:00 A.M., WHICHEVER IS LATER
THE COMMISSIONERS COURT MEETING SHALL CONTINUE FROM HOUR-TO-HOUR AND DAY-TO-DAY UNTIL OFFICIALLY ADJOURNED.
 
I.
CALL TO ORDER AND ROLL CALL
II.
INVOCATION
III.
PLEDGES OF ALLEGIANCE TO THE UNITED STATES AND THE STATE OF TEXAS
IV.
AGENDA ANNOUNCEMENTS
V.
COMMISSIONERS COURT ANNOUNCEMENTS
VI.
APPROVAL OF THE MINUTES
A.
Minutes for Regular Meeting of September 27, 2022
B.
Minutes for Special-Called Meeting of September 27, 2022
VII.
PROCLAMATIONS, RESOLUTIONS AND PRESENTATIONS
A.
Congratulatory Resolution - Pathfinders 25th Anniversary (Commissioner Brooks)
B.
Proclamation - Domestic Violence Awareness Month (Commissioner Brooks)
C.
Certificates of Recognition - Richard Greene Scholars (Commissioner Allen)
D.
Congratulatory Resolution - U.S. Pan Asian American Chamber of Commerce - Southwest (Commissioner Allen)
E.
Texas Association of Counties 2022 Best Practice Awards Presentation
F.
Employee Recognition (Judge Whitley)
VIII.
CONSENT AGENDA
All items with asterisks (**) are a part of the Consent Agenda. Public hearing and review are held collectively unless opposition is presented, in which case the contested item will be heard separately.
A.
Approval of Consent Agenda
IX.
PUBLIC HEARINGS
A.
**Request for Public Hearing – Tuesday, October 18, 2022, 10:00 A.M. – To Consider Amendment No. 3 to the Program Year 2021 Action Plan – Community Development
X.
REPORTS AND BUSINESS
A.
Administrator (G.K. Maenius)
1.
Discussion and Possible Action Regarding Activities Associated with the Impact of the Coronavirus (COVID-19) on Tarrant County Citizens, Businesses and County Government Operations
2.
Discussion and Possible Action Regarding the Tarrant County American Rescue Plan Act Fiscal Recovery Funds Program Budget
3.
Approval of Subrecipient Agreements between Tarrant County and Community Food Bank, Inc., and United Way of Tarrant County as Part of the Tarrant County Fiscal Recovery Funds Program
4.
Approval of Amendments to Subrecipient Agreements between Tarrant County and Arlington Life Shelter, Family Pathfinders of Tarrant County, Grapevine Relief and Community Exchange, Presbyterian Night Shelter, and Recovery Resource Council as Part of the Tarrant County Fiscal Recovery Funds Program
5.
Action Regarding Determination and Approval of the Use of the Design/Build Method as Appropriate for the County for the Proposed Bentley Bridge Drive Project Under Government Code Chapter 2269 and Approval of RFQ/RFP Issuance and Publication
6.
Approval of Donation Agreement between Tarrant County and Walsh Ranches Limited Partnership for Engineering Plans Related to Bentley Bridge Drive
7.
Approval of Amendment No. 2 to the Participation Agreements for the City of Fort Worth Tax Increment Financing Zone Number 9 - Trinity River Vision for Tarrant County and Tarrant County Hospital District, and Modifications to the Project and Financing Plan
8.
Approval of the Commissioners Court 2022 Holiday Season Meeting Schedule
9.
** Approval of a Grant Agreement and Resolution Regarding the Meals On Wheels, Inc. of Tarrant County Grant Application to the Texas Department of Agriculture
10.
** Approval of Amendment No. 1 to the TechShare.Court 3.0 Development and Implementation Addendum with TechShare Local Government Corporation
11.
** Designation of the Historic Preservation Officer for the Texas Historical Commission Certified Local Government Program
12.
**Approval to De-Accession and Return Items to the Woman’s Wednesday Club of Fort Worth – Archives
13.
**Approval to De-Accession and Donate the Aviation Interactive Displays to the Fort Worth Aviation Museum - Archives
14.
** Approval of the Fiscal Year 2022-2023 Health Resources and Services Administration Ryan White Part D Subrecipient Contract Renewal with Tarrant County Hospital District – HIV Administrative Agency
15.
** Approval of the Fiscal Year 2022-2023 Texas Department of State Health Services Housing Opportunities for Persons with AIDS Subrecipient Contract Renewal with The Salvation Army – Mabee Social Services Center – HIV Administrative Agency
16.
** Approval of Amendment No. 1 to the Fiscal Year 2022-2023 Health Resources and Services Administration Ryan White Part D Notice of Award – HIV Administrative Agency
17.
** Approval of the Program Year 2022 Emergency Solutions Grant Program Agreement between Tarrant County and ACH Child and Family Services for Emergency Shelter Operations – Community Development
18.
** Approval of the Program Year 2022 Emergency Solutions Grant Program Agreement between Tarrant County and the Center for Transforming Lives for Emergency Shelter Operations – Community Development
19.
** Approval of the Program Year 2022 Emergency Solutions Grant Program Agreement between Tarrant County and SafeHaven of Tarrant County for Emergency Shelter Operations – Community Development
20.
** Approval of the Program Year 2022 Emergency Solutions Grant Program Agreement between Tarrant County and The Salvation Army - Fort Worth Mabee Center for Emergency Shelter Operations – Community Development
21.
** Approval of Contract between Tarrant County and DEC North Texas, LLC for Engineering Services for the 46th Year Community Development Block Grant - CARES Act Projects – Community Development
22.
** Approval of Contract between Tarrant County and DEC North Texas, LLC for Engineering Services for the 48th Year Community Development Block Grant Project – Community Development
23.
** Approval of a Grant Agreement between Tarrant County and the U.S. Department of Housing and Urban Development for Additional Program Year 2020 Emergency Solutions Grant – CARES Act Funding - Community Development
24.
** Bid No. 2022CD-026 – Approval of Construction Contract between Tarrant County and CGC General Contractors in the Amount of $550,000.00 for the City of Sansom Park, Community Development Block Grant – CARES Act Project – Community Development
25.
** Acceptance of a Monetary Donation from Tarrant County Housing Finance Corporation for Expenditures Related to Community Resource Connection Group Discretionary Fund
26.
** Approval of Certain Expenses and Finding of a Direct Public Purpose – Commissioner, Precinct 2
27.
** Approval of an Exception to the Travel Policy – County Judge
28.
** Approval of Out-of-State Travel Requests
29.
** Receive and File Briefing Agenda
B.
Auditor (Renee Tidwell)
1.
** Receive and File the Auditor's Report of the Cash Counts for the County Clerk Offices
C.
Budget and Risk Management (Helen Giese)
1.
**Approval of Fiscal Year 2022 Appropriation Adjustments
2.
**Approval of Fiscal Year 2023 Appropriation Adjustments
3.
** Approval to Submit a Grant Application and Resolution to the Texas Indigent Defense Commission for the Fiscal Year 2023 Indigent Defense Formula Grant Program
4.
** Approval of Claims Recommended by the Risk Management Board
5.
** Approval of Exceptions to Fee Schedule for Court Interpreters
6.
** Receive and File Risk Management Board Minutes – September 21, 2022 and September 28, 2022
D.
Criminal District Attorney (Sharen Wilson)
1.
** Approval of Settlement Agreement and Full, Final and Complete Release in Connection with a Suit Against Tarrant County, Texas Filed by Betty Stewart, et al. styled Betty Stewart, et al. v. Tarrant County, Texas, Cause No. 4:21-CV-597
E.
Facilities Management
1.
** Approval of Request to Use the Family Law Center Assembly Room from the Tarrant County Family Law Bar Association
2.
** Approval of a Renovation to the Texas A&M Agrilife Extension Office Suite Located on the Fifth Floor of the Plaza Building
3.
**Approval of a Professional Services Contract with Bennett Partners for Architectural and Engineering Services for the Plaza Parking Garage Expansion Project
F.
Human Resources (Tina Glenn)
1.
Receive and File the Personnel Agenda
2.
Approval of a Waiver of Terminal Benefits – Precinct 4
3.
Approval of a Double Fill and Waiver of Terminal Benefits - 213th District Court
4.
Approval of Out-of-Class Pay Extension – Criminal District Attorney’s Office
5.
Approval of Revisions to the Quarantine and Isolation Policy
6.
Approval of Annual Employee Compliance Training Program Guidelines
7.
** Approval of Changes to the Table of Organization – Public Health
G.
Juvenile Services (Bennie Medlin)
1.
** Approval of Memorandum of Understanding between Tarrant County and the City of River Oaks to Participate in Urban Counties’ TechShare.Juvenile Program
2.
** Approval of Memorandum of Understanding between Tarrant County and the Castleberry Independent School District to Participate in Urban Counties’ TechShare.Juvenile Program
3.
** Approval of Memorandum of Understanding between Tarrant County and the Azle Independent School District to Participate in Urban Counties’ TechShare.Juvenile Program
4.
** Approval of Fiscal Year 2023 Contract between Tarrant County and Youth Advocate Programs, Inc. for Life Skills, Substance Abuse Education and Counseling Services for Tarrant County Juvenile Services
5.
**Approval of Fiscal Year 2023 Contract Renewal between Tarrant County and Behavior Management System, Inc. for the Purchase of Handle With Care Training – Juvenile Service
H.
Public Health (Vinny Taneja)
1.
**Approval to Terminate a Professional Services Agreement between Tarrant County and Clinical Pathology Laboratories, Inc.
2.
** Approval of Third Amendment to Lease Agreement between Tarrant County and Town North Arlington Partners, LLC for the Tarrant County Public Health Department Arlington Randol Mill Clinic Site
3.
** Approval of a Subrecipient Contract between Tarrant County and Safe City Commission, d/b/a One Safe Place for Services Related to the Texas Department of State Health Services Ending the HIV Epidemic Grant Contract
4.
** Approval of a Monetary Donation from the University of Kansas Medical Center for the Tarrant County Birth Equity Collaborative
I.
Purchasing (Melissa Lee)
1.
RFP No. 2022-127 - Professional Services - SAP Onboarding and Offboarding - Information Technology - Anand PAG Inc. - $154,000.00
a)Award Recommendation
2.
RFP No. 2022-164 - Annual Contract for Audio Visual Systems Maintenance and Staff Augmentation - Information Technology - Various Vendors - Per Contract Terms
a)Award Recommendation
3.
Bid No. 2022-183 - Annual Contract for Lawn Maintenance - Facilities Management - Various Vendors - Per Unit Price
a)Award Recommendation
4.
Bid No. 2022-191 - Annual Contract for Asphalt Road Surfacing Products - Countywide - Various Vendors - Per Unit Price
a)Award Recommendation
5.
Bid No. 2022-217 – Annual Contract for Fence Installation, Demolition, and Repairs – Facilities Management – Various Vendors – Per Unit Price, Hourly Rate, Discount from List Price, and Markup for Repair Parts
a) Award Recommendation
6.
Bid No. 2022-218 - Annual Contract for Copier Maintenance and Supplies - Countywide - Various Vendors - Per Unit Price, Hourly Rate, and Markup for Parts
a)Award Recommendation
7.
Bid No. 2022-197 - Plaza Building Chiller Replacement - Facilities Management
a)Rebid with Revised Specifications
b)Reject All Bids
8.
Bid No. 2022-079 - Annual Contract for Toner Cartridges and Maintenance Supplies for Inkjet and Laser Printers - Countywide - Various Vendors - Per Unit Price and Discount From List Price
a) Cancel Awards to Coast to Coast Computer Products, Inc.
b) Remove Coast to Coast Computer Products, Inc. from Vendor List for Two Years
c) Award to Next Low Vendors Meeting Specifications
9.
RFP No. 2021-149 - Annual Contract for Covid-19 After-Action Review - Office of Emergency Management - Innovative Emergency Management, Inc. - Exercise First Option for Renewal - Same Contract Terms
a)Contract Renewal
10.
Permission to Take Bids/RFPs
11.
** RFO No. 2022-219 - Purchase of SAP SuccessFactors Software Licenses - GSA #47QSWA18D008F - Information Technology - Carahsoft Technology Corporation - $87,120.00
a)Award Recommendation
12.
** RFP No. 2018-095 - Case Management System – Criminal Courts Administration - Corrections Software Solutions, LP - Exercise First Option for Renewal - Same Contract Terms
a)Contract Renewal
13.
** RFQ No. 2020-138 - Juvenile Forensic Assessment Services - Juvenile Services - Various Vendors - Exercise Second and Final Option for Renewal - Same Contract Terms
a)Contract Renewal
14.
** RFP No. 2022-036 - Annual Contract for Drug and Alcohol Laboratory Testing Services - Community Supervision and Corrections Department - Various Vendors - Exercise First Option for Renewal - Same Contract Terms
a)Contract Renewal
15.
** Approval of Addendum No. 4 - RFP No. 2020-207 - Business Process Management and Strategic Consulting - Information Technology - Solutions Cube Group, LLC - $9,750.00
a)Contract Approval
16.
** Tyler Technologies - Tyler Jury Manager Products and Services - Information Technology
a)Sole Source Designation
17.
** Noble Software Group, LLC - Noble CaseManager - Criminal Courts Administration
a)Sole Source Renewal
18.
** Approval of Interlocal Agreement between Tarrant County and Harris County for Cooperative Purchasing of Goods and Services
19.
** Permission to Take Bids/RFPs
J.
Sheriff's Department (Bill Waybourn)
1.
** Acceptance of Property Awarded to the Tarrant Regional Auto Crimes Task Force through Forfeiture and Judgement and Approval to Sell Said Property at a Tarrant County Auction, Destroy Property and Sell as Scrap Metal, or Retain Property for Use by the Tarrant Regional Auto Crimes Task Force
2.
** Approval of Texas Victim Identification and Notification Everyday Verification of Continuing Production Record, Statewide Automated Victim Notification Services Fiscal Year 2022 Invoice from the Texas Office of the Attorney General, Texas Victim Identification and Notification Everyday Automated Victim Notification Services Maintenance Fee Invoice from Vendor, and Invoice Certification Form
K.
Tax Assessor-Collector (Wendy Burgess)
1.
** Approval of Tarrant County Tax Roll for Tax Year 2022
2.
** Approval of Property Tax Refunds
3.
** Approval of Point of Sale Contracts between Tarrant County, d/b/a Tarrant County Tax Assessor-Collector and Various Motor Vehicle Dealerships and Rental Merchants for Motor Vehicle Registrations
4.
** Approval of Agreements between the Tarrant County Tax Assessor-Collector and Sixty-Five Entities for the Collection of Ad Valorem Taxes for Tax Year 2022
5.
** Receive and File Tax Office Deputizations for Motor Vehicle Dealerships and Rental Merchants
6.
** Receive and File Tax Office Deputizations
L.
Transportation Services (Randy Skinner)
1.
Approval of a Professional Services Agreement with Pacheco Koch Consulting Engineers, LLC Related to Bentley Bridge Drive Improvements
2.
** Approval of a Professional Services Agreement with Parkhill Related to Engineering and Planning Services
3.
** Rescind Court Order No. 136531 and Reallocate 2006 Transportation Bond Program Funds Related to the Kimball Avenue and Ernest Dean Parkway Extensions
4.
** Approval of Final Plat - Meacham-Brants Addition - Precinct 4
M.
County Judge and Commissioners
1.
Interlocal Agreement, Precinct 4 (Commissioner Johnson)
a)
Approval of Interlocal Agreement with the City of Azle for Asphalt Overlay of Westlake Woods Drive, Westlake Woods Court cul-de-sac and North Broadway Cul-De-Sac
b)
Approval to Begin Interlocal Agreement with the City of Azle for Asphalt Overlay of Westlake Woods Drive, Westlake Woods Court Cul-De-Sac and North Broadway Cul-De-Sac
c)
Approval of Interlocal Agreement with the City of Saginaw for the Mill and Asphalt Overlay of Knowles Drive and Rockledge Drive
d)
Approval to Begin Interlocal Agreement with the City of Saginaw for the Mill and Asphalt Overlay of Knowles Drive and Rockledge Drive
e)
Approval of Interlocal Agreement with the City of Westworth Village for the Asphalt Overlay of White Settlement Road
f)
Approval to Begin Interlocal Agreement with the City of Westworth Village for the Asphalt Overlay of White Settlement Road
g)
Approval of Interlocal Agreement with the City of White Settlement for the Reconstruction and Asphalt Overlay of Downe Drive
h)
Approval to Begin Interlocal Agreement with the City of White Settlement for the Reconstruction and Asphalt Overlay of Downe Drive
N.
Appointments to Various Boards
1.
Action Concerning Appointments to Various Boards, Commissions and Committees
2.
Action Concerning Appointments to Tax Increment Finance District Boards
XI.
 
APPROVAL OF BONDS AND CERTIFICATES OF SELF-INSURANCE
Setting of the official bond of self-insurance amounts and/or approval of bond or certificate of self-insurance for person elected or appointed in the past 60 days.
XII.
VARIOUS CLAIMS AND ADDENDUM
A.
Approval of Claims and Addendum
XIII.
BRIEFING
A.
Current and Emerging Health Issues
The Public Health Department will update the Commissioners Court on current and emerging health issues in Tarrant County including COVID-19, West Nile Virus and Influenza. This will be a standing item on the Commissioners Court Agenda as long as necessary.
XIV.
ANNOUNCEMENTS AND COMMENTS
XV.
PUBLIC COMMENTS
XVI.
CLOSED MEETING
A.
Pending or Contemplated Litigation
1.
Nyla Coleman Lamb v. Tarrant County Sheriff’s Office, Case No. 348-334356-22
B.
Real Estate Matters
C.
Personnel Matters
1.
Position No. 20005123 (Tina Glenn, Human Resources Director)
2.
Position No. 20005451 (Tina Glenn, Human Resources Director)
D.
Advice of Counsel
1.
Employee Parking Revenue – Owed to County
E.
Security Related Issues
F.
Contract Deliberations
G.
Economic Development Prospects
Closed Meeting upon completion of Open Meeting or at 10:00 a.m., whichever is later:
(A)  to discuss advice about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the County under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflict with the Texas Open Meeting Act, pursuant to Section 551.071, Texas Government Code;  
(B)  to deliberate the purchase, exchange, lease, or value of real property, pursuant to Section 551.072, Texas Government Code;  
(C)  to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, or to hear complaint or charge against an officer or employee pursuant to Section 551.074, Texas Government Code;  
(D)  to deliberate the deployment, or specific occasions for implementation, of security personnel or devices, or a security audit, pursuant to Section 551.076, Texas Government Code; and
(E)  to deliberate the business and financial issues related to a contract being negotiated, pursuant to Section 551.0725, Texas Government Code.
(F)  to deliberate regarding commercial or financial information that the County has received from a business prospect that the County seeks to have locate, stay, or expand near the County and with which the County is conducting economic development negotiations, or to deliberate the offer of a financial or other incentive to a business prospect, pursuant to Section 551.087(1), Texas Government Code.
 
Closed Meeting upon completion of Open Meeting or at 10:00 a.m., whichever is later:
(A)  to discuss advice about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the County under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflict with the Texas Open Meeting Act, pursuant to Section 551.071, Texas Government Code;  
(B)  to deliberate the purchase, exchange, lease, or value of real property, pursuant to Section 551.072, Texas Government Code;  
(C)  to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, or to hear complaint or charge against an officer or employee pursuant to Section 551.074, Texas Government Code;  
(D)  to deliberate the deployment, or specific occasions for implementation, of security personnel or devices, or a security audit, pursuant to Section 551.076, Texas Government Code; and
(E)  to deliberate the business and financial issues related to a contract being negotiated, pursuant to Section 551.0725, Texas Government Code.
(F)  to deliberate regarding commercial or financial information that the County has received from a business prospect that the County seeks to have locate, stay, or expand near the County and with which the County is conducting economic development negotiations, or to deliberate the offer of a financial or other incentive to a business prospect, pursuant to Section 551.087(1), Texas Government Code.
 
XVI.
COMMISSIONERS COURT RECONVENED
XVII.
ADJOURNMENT