Meeting
TARRANT COUNTY
COMMISSIONERS COURT AGENDA
   
  Commissioners Courtroom
Tarrant County Administration Building
100 East Weatherford Street, 5th Floor
Fort Worth, Texas 76196
   
Tuesday, August 16, 2022 – 10:00 AM
 
ANY MEMBER OF THE PUBLIC IS WELCOME TO ADDRESS THE COMMISSIONERS COURT AT ITS NEXT POSTED REGULAR MEETING. YOU MAY SUBMIT A PUBLIC PARTICIPATION FORM USING THE LINK ON THE COMMISSIONERS COURT AGENDA WEBPAGE AT WWW.TARRANTCOUNTY.COM OR IN-PERSON USING THE FORMS AVAILABLE OUTSIDE THE COMMISSIONERS COURTROOM. PLEASE INDICATE WHETHER YOU ARE ADDRESSING AN ITEM ON THE POSTED REGULAR AGENDA OR WHETHER PROVIDING GENERAL PUBLIC COMMENTS. COMPLETED FORMS, WHETHER USING THE ONLINE OR IN-PERSON FORM, MUST BE SUBMITTED TO THE COUNTY JUDGE’S OFFICE BY 10:00 A.M. ON THE DAY OF THE REGULAR POSTED MEETING.  REGARDLESS OF THE DESIRED METHOD TO ADDRESS THE COURT, PUBLIC PARTICIPATION FORMS WILL NOT BE ACCEPTED PRIOR TO THE POSTING OF THE AGENDA.
 
10:00 A.M. OPEN MEETING, BRIEFING AGENDA AND PUBLIC HEARINGS IN COMMISSIONERS COURTROOM
10:00 A.M. CLOSED MEETING UPON COMPLETION OF OPEN MEETING OR 10:00 A.M., WHICHEVER IS LATER
THE COMMISSIONERS COURT MEETING SHALL CONTINUE FROM HOUR-TO-HOUR AND DAY-TO-DAY UNTIL OFFICIALLY ADJOURNED.
 
I.
CALL TO ORDER AND ROLL CALL
II.
INVOCATION
III.
PLEDGES OF ALLEGIANCE TO THE UNITED STATES AND THE STATE OF TEXAS
IV.
AGENDA ANNOUNCEMENTS
V.
COMMISSIONERS COURT ANNOUNCEMENTS
VI.
APPROVAL OF THE MINUTES
A.
Minutes for Special-Called Meeting of August 8, 2022
B.
Minutes for Regular Meeting of August 9, 2022
VII.
PROCLAMATIONS, RESOLUTIONS AND PRESENTATIONS
A.
Proclamation – Prostate Cancer Awareness Month (Commissioner Brooks)
VIII.
CONSENT AGENDA
All items with asterisks (**) are a part of the Consent Agenda. Public hearing and review are held collectively unless opposition is presented, in which case the contested item will be heard separately.
A.
Approval of Consent Agenda
IX.
PUBLIC HEARINGS
A.
Public Hearing - To Consider Amendment No. 7 to the Program Year 2020 Action Plan - Community Development
X.
REPORTS AND BUSINESS
A.
Administrator (G.K. Maenius)
1.
Discussion and Possible Action Regarding Activities Associated with the Impact of the Coronavirus (COVID-19) on Tarrant County Citizens, Businesses and County Government Operations
2.
Discussion and Possible Action Regarding the Tarrant County American Rescue Plan Act Fiscal Recovery Fund Program Budget
3.
Action Concerning the Submission of Tarrant County's No-New Revenue and Voter-Approval Tax Rates for Tax Year 2022; Discussion of a Proposed Tax Rate for Tax Year 2022 and Take a Record Vote on the Proposed Tax Rate; and If Necessary, Call Public Hearings Regarding the Tax Rate
4.
Action Concerning the Submission of the Tarrant County Hospital District's No-New Revenue and Voter-Approval Tax Rates for Tax Year 2022; Discussion of a Proposed Tax Rate for Tax Year 2022 and Take a Record Vote on the Proposed Tax Rate; and If Necessary, Call Public Hearings Regarding the Tax Rate
5.
Approval of Agreement between Tarrant County and Acclaim Physician Group, Inc. for Juvenile Medical Services
6.
** Approval to Release Small Business Workforce Recovery Grant Program Payments in Advance of Claims Addendum
7.
** Approval of Twelfth Amended Declaration of Local Disaster Due to Public Health Emergency and Renewal of Same
8.
** Approval of Sheriff and Constable Fee Schedule for Calendar Year 2023
9.
** Bid No. 2021CD-010 – Approval of Construction Contract between Tarrant County and Blackrock Construction in the Amount of $231,717.00 for the City of Benbrook, Texas 47th Year Community Development Block Grant Project – Community Development
10.
** Approval of Change Order No. 1 with McClendon Construction Company, Inc. in the Amount of $111,700.00 for the Lowering of an Existing Water Main in the City of Grapevine, Texas 47th Year Community Development Block Grant Project – Community Development
11.
** Approval of Amendment No. 1 to the Fiscal Year 2021 Continuum of Care Grant Subrecipient Agreement between Tarrant County and Center for Transforming Lives for the 3CP Program - Community Development
12.
** Approval of Amendment No. 1 to the Fiscal Year 2021 Continuum of Care Grant Subrecipient Agreement between Tarrant County and AIDS Outreach Center for the TBLA 114 Program - Community Development
13.
** Approval of Amendment No. 1 to the Fiscal Year 2021 Continuum of Care Grant Subrecipient Agreement between Tarrant County and Center for Transforming Lives for the TBLA 114 Program - Community Development
14.
**Approval of Amendment No. 1 to the Fiscal Year 2021 Continuum of Care Grant Subrecipient Agreement between Tarrant County and SafeHaven of Tarrant County for the TBLA 114 Program - Community Development
15.
**Approval of Amendment No. 1 to the Fiscal Year 2021 Continuum of Care Grant Subrecipient Agreement between Tarrant County and The Salvation Army Mabee Center for the TBLA 114 Program - Community Development
16.
** Approval to Submit the Fiscal Year 2023-2024 Ryan White Part A Non-Competing Continuation Progress Report to the Health Resources and Services Administration – HIV Administrative Agency
17.
** Approval of One Fiscal Year 2022-2023 Texas Department of State Health Services HIV Health and Social Services Subrecipient Contract Renewal with AIDS Outreach Center – HIV Administrative Agency
18.
** Approval of Amendment No. 1 to the Fiscal Year 2022-2023 Texas Department of State Health Services Ryan White Treatment Extension Act Part B Subrecipient Contract with AIDS Healthcare Foundation – HIV Administrative Agency
19.
** Approval of Amendment No. 2 to Two Fiscal Year 2022-2023 Health Resources and Services Administration Ryan White Treatment Extension Act Part A Subrecipient Contracts with Tarrant County Hospital District and The Salvation Army – Mabee Social Service – HIV Administrative Agency
20.
** Approval of Amendment No. 3 to the Fiscal Year 2021-2022 Contract with Mothers’ Milk Bank of North Texas to Provide Human Milk for HIV Exposed Infants in Tarrant County Health Services Delivery Area – HIV Administrative Agency
21.
** Approval of Amendment No. 3 to the Fiscal Year 2021-2022 Texas Department of State and Health Services HIV Health and Social Services Subrecipient Contract with Tarrant County Preventive Medicine Clinic – HIV Administrative Agency
22.
** Approval of Amendment No. 4 to the Fiscal Year 2021-2022 Texas Department of State and Health Services HIV Health and Social Services Subrecipient Contract with AIDS Outreach Center – HIV Administrative Agency
23.
** Approval of Certain Expenses and Finding of a Direct Public Purpose - Commissioner, Precinct 3
24.
** Approval of an Exception to the Travel Policy - County Judge
25.
** Approval of an Exception to the Travel Policy - HIV Administrative Agency/Planning Council
26.
** Approval of Out-of-State Travel Requests
27.
** Receive and File Briefing Agenda
B.
Auditor (Renee Tidwell)
1.
Approval of Release and Substitution of Depository Collateral
2.
Receive and File the Auditor's Report of the Sheriff's Bond Desk System Upgrade
3.
**Receive and File the Auditor's Report of the Cash Count, Facilities Management
C.
Budget and Risk Management (Helen Giese)
1.
**Approval of Fiscal Year 2022 Appropriation Adjustments
2.
** Approval of Exceptions to Fee Schedule for Court Interpreters
3.
**Receive and File Risk Management Board Minutes – August 3, 2022
4.
** Approval to Submit the Fiscal Year 2022 Bureau of Justice Assistance Missing and Unidentified Human Remains Program Grant Application for the Tarrant County Medical Examiner’s Office
D.
Community Supervision and Corrections Department (Leighton Iles)
1.
** Approval of an Agreement between Tarrant County and the Community Supervision and Corrections Department of Tarrant County for the Provision of Personnel Benefit Services for Fiscal Year 2023
E.
County Clerk (Mary Louise Nicholson)
1.
** Receive and File the County Clerk's Monthly Report - July 2022
F.
Criminal District Attorney (Sharen Wilson)
1.
** Acceptance of Notification for the Discontinuation of the Criminal District Attorney's Deferred Prosecution Initiative and Related Fees
2.
** Acceptance of Donation from Clear Channel Outdoor, LLC to the Criminal District Attorney's Office for Community Outreach Relating to National Domestic Violence Awareness Month
G.
Elections Administration (Heider Garcia)
1.
Approval of an Order Calling a General Election on November 8, 2022
H.
Facilities Management
1.
Approval of a Professional Services Contract with GSBS Architects for Architectural and Engineering Services for the Third and Fourth Floors Renovation Project of the 350 W. Belknap Building
2.
** Approval of Request from the Grace Temple Seventh-Day Adventist Church to Use the County Parking Lot Located at the Charles F. Griffin Building on August 21, 2022
3.
**Approval of Contract for Sale of Artwork with Art Fairchild, d/b/a Fairchild Studio for the Sator Cube Sculpture Located on the Front Lawn of the Subcourthouse in Arlington
4.
** Approval of a Professional Services Contract with Hahnfeld Associates, Architects and Planners, Inc., d/b/a Hahnfeld Hoffer Stanford Related to the Lonnell E. Cooper Community Justice Center Camera Replacement Project at the Miller Avenue Complex
5.
** Approval of Professional Services Contract for Baird, Hampton, & Brown, Inc. Related to the Generator Replacement Project at the 350 West Belknap Building
6.
** Approval of Change Order No. 1 to the Construction Zone of Texas, LLC Construction Management Contract Related to the Subcourthouse in Arlington Renovation Project
7.
** Approval of Budget Reallocation No. 1 to the Construction Zone of Texas, LLC Construction Management Contract Related to the Subcourthouse in Arlington Renovation Project
8.
** Approval of Budget Reallocation No. 7 to the Steele & Freeman, Inc. and Post L Group, LLC Guaranteed Maximum Price for the Juvenile Center Project Included in the 2006 Capital Improvement Program
9.
**Approval of Amendment No. 1 to the GSBS Architects Contract for Architectural and Engineering Services for the 485th District Court Project on the Fifth and Sixth Floors of the Tim Curry Criminal Justice Center
10.
** Approval of Amendment No. 2 to the Bennett Partners Architecture for Architectural and Engineering Services Related to the Miller Administration Building Retaining Wall Project at 3500 Miller Avenue
I.
Human Resources (Tina Glenn)
1.
Receive and File the Personnel Agenda
2.
Approval of Changes to the Table of Organization – Public Health
J.
Public Health (Vinny Taneja)
1.
** Approval of Agreement between Tarrant County and the Centers for Medicare and Medicaid Services to Designate the Tarrant County Public Health Department as a Certified Application Counselor Designated Organization
K.
Purchasing (Melissa Lee)
1.
Bid No. 2022-202 - Sale of Recycled Paper for 20+ Tons of Sorted White Ledger, and 20+ Tons of Sorted Office Paper - Facilities Management
a) Award Recommendation
2.
RFP No. 2022-103 - Youth Advocacy Services - Juvenile Services - Youth Advocate Programs, Inc. - $600,000.00
a)Award Recommendation
b)Contract Approval
3.
RFP No. 2022-120 - Annual Contract for Self-Insured Workers’ Compensation Program Claims Administration, Cost Containment, 504 Program Administration, and/or Medical Case Management - Human Resources - Various Vendors - Per Contract Terms
a)Award Recommendation
b)Contract Approval
c)Acceptance of Surety Bond
4.
RFP No. 2022-128 - Family Preservation Program - Juvenile Services - Lena Pope Home, Inc. - $265,000.00
a)Award Recommendation
b)Contract Approval
5.
Bid No. 2022-174 - Annual Contract for Purchase of PC Law Time Matters Support and Maintenance - Information Technology - Carahsoft Technology Corporation - $59,073.75
a)Award Recommendation
6.
RFQ No. 2022-188 - Annual Contract for Professional Land Surveying Services - Transportation Services and Facilities Management - Various Vendors - Per Contract Terms
a)Award Recommendation
7.
RFQ No. 2020-102 - Juvenile Residential Services - Juvenile Services - Various Vendors - Exercise Second and Final Option for Renewal - $3,375,000.00
a) Contract Renewal
b) Contract Approval
8.
RFQ No. 2020-102A - Juvenile Residential Services - Juvenile Services - Various Vendors - Exercise Second and Final Option for Renewal - $3,375,000.00
a) Contract Renewal
b) Contract Approval
9.
RFP No. 2020-106 - Behavioral Management and Support Services for Juvenile Justice Alternative Education Program - Juvenile Services - Lena Pope Home, Inc. - Exercise Second and Final Option for Renewal - Same Contract Terms
a) Contract Renewal
b) Contract Approval
10.
RFP No. 2020-142 - Out-Patient Sex Offending Treatment Services - Juvenile Services - Bettering Myself Within Counseling Center - Exercise Second and Final Option for Renewal - Same Contract Terms
a) Contract Renewal
b) Contract Approval
11.
** RFQ No. 2020-136 - Annual Contract for Residential and Land Real Estate Brokerage Services for Various Tarrant County Projects - Transportation Services/Right of Way Division - Various Vendors - Exercise Second and Final Option for Renewal - Same Contract Terms
a)Contract Renewal
12.
** Bid No. 2021-106 - Annual Contract for Traffic Paint - Transportation Services - Various Vendors - Exercise First and Final Option for Renewal – Same Firm Fixed Prices
a)Contract Renewal
13.
**RFP No. 2021-107 - Intensive Spanish Language Mental Health Services - Juvenile Services - Lena Pope Home, Inc. - Exercise First Option for Renewal - Same Contract Terms
a) Contract Renewal
b) Contract Approval
14.
**RFP No. 2021-130 - Transportation Services for Juvenile Justice Alternative Education Program - Juvenile Services - Durham School Services - Exercise First Option for Renewal - Same Contract Terms
a) Contract Renewal
b) Contract Approval
15.
** Bid No. 2021-151 - Annual Contract for Reinforced Concrete Pipe (RCP), Concrete Box Culverts, and Safety End Treatments - All Precincts - Rinker Materials - Exercise First Option for Renewal - Same Firm Fixed Prices and Discount From List Price
a)Contract Renewal
16.
** Bid No. 2022-016 - Annual Contract for Dishwashing and Laundry Chemicals - Sheriff’s Office and Juvenile Services - UNX-Christeyns, LLC - Exercise First Option for Renewal - Same Firm Fixed Prices
a)Contract Renewal
17.
**RFP No. 2021-099 – Approval of Amendment No. 1 to Family Centered Multifaceted Wraparound Services - Juvenile Services -Youth Advocate Programs, Inc.
18.
** Approval of Chiller Rental - GSA #GS-07F-157GA - Facilities Management - Central Texas Commercial A/C & Heating, Inc. - $67,372.82
19.
** Approval of Subscription Agreement For Clear Proflex - #DIR-LGL-CALIR-02 - Criminal Courts Administration - Thomson Reuters - $59,963.40
20.
** Approval of Subscription Agreement for Clear Proflex - #DIR-LGL-CALIR-02 – Sheriff’s Office - Thomson Reuters - $52,794.48
21.
** Approval of Subscription Agreement for Clear Proflex - #DIR-LGL-CALIR-02 - District Clerk’s Office - Thomson Reuters - $16,576.44
22.
** Approval of Subscription Agreement for Correctional Enterprise - #DIR-LGL-CALIR-02 - Inmate Library - Thomson Reuters - $11,175.12
23.
** Approval of Subscription Agreement for Lexis Advance - #DIR-LGL-CALIR-01A - Court Group - Lexis Nexis - $8,569.32
24.
** Approval of Subscription Agreement for West Proflex - #DIR-LGL-CALIR-02 - Criminal District Attorney’s Office - Thomson Reuters - $210,684.00
25.
** Approval of Subscription Agreement for West Proflex - #DIR-LGL-CALIR-02 - Sheriff’s Office - Thomson Reuters - $48,396.00
26.
**Permission to Take Bids/RFPs
L.
Sheriff's Department (Bill Waybourn)
1.
**Approval of Amendment Number Two to Interlocal Contract between Tarrant County and the Texas Department of Transportation for the Courtesy Patrol Program
2.
**Approval of First Amendment to the Fiscal Year 2022 Texas Victim Identification and Notification Everyday Statewide Automated Victim Notification Service Annual Maintenance Grant Contract between Tarrant County and the Texas Office of the Attorney General
M.
Tax Assessor-Collector (Wendy Burgess)
1.
** Approval of Property Tax Refunds
2.
** Approval of Property Tax Waivers of Penalty and Interest
N.
Appointments to Various Boards
1.
Action Concerning Appointments to Various Boards, Commissions and Committees
2.
Action Concerning Appointments to Tax Increment Finance District Boards
X.
APPROVAL OF BONDS AND CERTIFICATES OF SELF-INSURANCE
Setting of the official bond of self-insurance amounts and/or approval of bond or certificate of self-insurance for person elected or appointed in the past 60 days.
XI.
VARIOUS CLAIMS AND ADDENDUM
A.
Approval of Claims and Addendum
XII.
BRIEFING
A.
Current and Emerging Health Issues
The Public Health Department will update the Commissioners Court on current and emerging health issues in Tarrant County including COVID-19, West Nile Virus and Influenza. This will be a standing item on the Commissioners Court Agenda as long as necessary.
B.
Mental Health Jail Diversion Center Update
The Commissioners Court will be briefed on current operations at the Mental Health Jail Diversion Center.
C.
Fiscal Year 2023 Budget Issues
The Commissioners Court will consider requests from all county, district and state departments, as well as private organizations, which are requesting County funding for FY 2023. These requests may include salaries, benefits and other personnel issues, departmental operational expenses, travel expenses, educational expenses, professional services, precinct road operations, road maintenance operations, capital expenditures and other budgetary requests. The Commissioners Court will also discuss budget related issues concerning Juvenile Services operations and Public Health activities.
XIII.
ANNOUNCEMENTS AND COMMENTS
XIV.
PUBLIC COMMENTS
XV.
CLOSED MEETING
A.
Pending or Contemplated Litigation
B.
Real Estate Matters
C.
Personnel Matters
D.
Advice of Counsel
E.
Security Related Issues
F.
Contract Deliberations
G.
Economic Development Prospects
Closed Meeting upon completion of Open Meeting or at 10:00 a.m., whichever is later:
(A)  to discuss advice about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the County under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflict with the Texas Open Meeting Act, pursuant to Section 551.071, Texas Government Code;  
(B)  to deliberate the purchase, exchange, lease, or value of real property, pursuant to Section 551.072, Texas Government Code;  
(C)  to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, or to hear complaint or charge against an officer or employee pursuant to Section 551.074, Texas Government Code;  
(D)  to deliberate the deployment, or specific occasions for implementation, of security personnel or devices, or a security audit, pursuant to Section 551.076, Texas Government Code; and
(E)  to deliberate the business and financial issues related to a contract being negotiated, pursuant to Section 551.0725, Texas Government Code.
(F)  to deliberate regarding commercial or financial information that the County has received from a business prospect that the County seeks to have locate, stay, or expand near the County and with which the County is conducting economic development negotiations, or to deliberate the offer of a financial or other incentive to a business prospect, pursuant to Section 551.087(1), Texas Government Code.
 
XVI.
COMMISSIONERS COURT RECONVENED
XVII.
ADJOURNMENT