Meeting
TARRANT COUNTY
COMMISSIONERS COURT AGENDA
   
  Commissioners Courtroom
Tarrant County Administration Building
100 East Weatherford Street, 5th Floor
Fort Worth, Texas 76196
   
Tuesday, August 15, 2023 – 10:00 AM
 
ANY MEMBER OF THE PUBLIC IS WELCOME TO ADDRESS THE COMMISSIONERS COURT AT ITS NEXT POSTED REGULAR MEETING. YOU MAY SUBMIT A PUBLIC PARTICIPATION FORM USING THE LINK ON THE COMMISSIONERS COURT AGENDA WEBPAGE AT WWW.TARRANTCOUNTY.COM OR IN-PERSON USING THE FORMS AVAILABLE OUTSIDE THE COMMISSIONERS COURTROOM. PLEASE INDICATE WHETHER YOU ARE ADDRESSING AN ITEM ON THE POSTED REGULAR AGENDA OR WHETHER PROVIDING GENERAL PUBLIC COMMENTS. COMPLETED FORMS, WHETHER USING THE ONLINE OR IN-PERSON FORM, MUST BE SUBMITTED TO THE COUNTY JUDGE’S OFFICE BY 10:00 A.M. ON THE DAY OF THE REGULAR POSTED MEETING.  REGARDLESS OF THE DESIRED METHOD TO ADDRESS THE COURT, PUBLIC PARTICIPATION FORMS WILL NOT BE ACCEPTED PRIOR TO THE POSTING OF THE AGENDA.
 
10:00 A.M. OPEN MEETING, BRIEFING AGENDA AND PUBLIC HEARINGS IN COMMISSIONERS COURTROOM
10:00 A.M. CLOSED MEETING UPON COMPLETION OF OPEN MEETING OR 10:00 A.M., WHICHEVER IS LATER
THE COMMISSIONERS COURT MEETING SHALL CONTINUE FROM HOUR-TO-HOUR AND DAY-TO-DAY UNTIL OFFICIALLY ADJOURNED.
 
I.
CALL TO ORDER AND ROLL CALL
II.
INVOCATION
III.
PLEDGES OF ALLEGIANCE TO THE UNITED STATES AND THE STATE OF TEXAS
IV.
AGENDA ANNOUNCEMENTS
V.
COMMISSIONERS COURT ANNOUNCEMENTS
VI.
APPROVAL OF THE MINUTES
A.
Minutes for Regular Meeting of August 1, 2023
B.
Minutes for Special-Called Meeting of August 10, 2023
VII.
CONSENT AGENDA
All items with asterisks (**) are a part of the Consent Agenda. Public hearing and review are held collectively unless opposition is presented, in which case the contested item will be heard separately.
A.
Approval of Consent Agenda
VIII.
REPORTS AND BUSINESS
A.
Administrator (G.K. Maenius)
1.
Action Concerning the Submission of Tarrant County’s No-New Revenue and Voter-Approval Tax Rates for Tax Year 2023; Discussion of a Proposed Tax Rate for Tax Year 2023 and Take a Record Vote on the Proposed Tax Rate; and If Necessary, Call Public Hearings Regarding The Tax Rate
2.
Action Concerning the Submission of the Tarrant County Hospital District’s No-New Revenue and Voter-Approval Tax Rates for Tax Year 2023; Discussion of a Proposed Tax Rate for Tax Year 2023 and Take a Record Vote on the Proposed Tax Rate; and If Necessary, Call Public Hearings Regarding the Tax Rate
3.
Approval of Work Package Authorization No. 2 Agreement between Tarrant County Hospital District, d/b/a JPS Health Network and Byrne | Post L - A Joint Venture for the JPS Medical Home Southwest Project
4.
Approval of Out-of-State Travel Requests
5.
Receive and File a Final Report of the 88th Session of the Texas Legislature
6.
Discussion and Possible Action Concerning Tarrant County’s TechShare Software Programs
7.
**Receive and File the State and Local Fiscal Recovery Fund Plan Performance Report Submitted July 31, 2023
8.
** Approval of Interlocal Agreement between Tarrant County and the City of Arlington for Forensic Laboratory Services - Medical Examiner's Office
9.
**Approval of Engineering Contracts between Tarrant County and Teague, Nall & Perkins, Inc., and MJ Thomas Engineering, LLC., for Engineering Services for the 49th Year Community Development Block Grant Projects - Community Development
10.
**Approval of a Community Housing Development Organization Property Tax Exemption Renewal for Tax Year 2023 in the Amount of Fifty Percent for Sansom Ridge Apartments – Community Development
11.
** Approval of a Community Housing Development Organization Property Tax Exemption Renewal for Tax Year 2023 in the Amount of Fifty Percent for Sansom Bluff Apartments – Community Development
12.
**Approval of Program Year 2022 Continuum of Care Subrecipient Agreement between Tarrant County and Tarrant County Samaritan House, Inc. for the Grace Village Permanent Supportive Housing Program – Community Development
13.
**Approval of Program Year 2022 Continuum of Care Subrecipient Agreement between Tarrant County and The Salvation Army for the SIMON Permanent Supportive Housing Program – Community Development
14.
**Approval of Program Year 2022 Continuum of Care Subrecipient Agreement between Tarrant County and The Salvation Army for the SAVE Permanent Supportive Housing Program – Community Development
15.
**Approval of Program Year 2022 Continuum of Care Subrecipient Agreement between Tarrant County and Tarrant County Samaritan House, Inc. for the TBLA 15 Permanent Supportive Housing Program – Community Development
16.
**Approval of Program Year 2022 Continuum of Care Subrecipient Agreement between Tarrant County and SafeHaven of Tarrant County for the SafeTomorrows Permanent Supportive Housing Program – Community Development
17.
** Approval of the Fiscal Year 2023-2024 Health Resources and Services Administration Ryan White Part D Subrecipient Contract with CAN Community Health, Inc. – HIV Administrative Agency
18.
** Approval of Two Fiscal Year 2023-2024 Texas Department of State Health Services HIV/Services Subrecipient Contract Renewals with AIDS Healthcare Foundation and Tarrant County Preventive Medicine Clinic – HIV Administrative Agency
19.
** Approval of Amendment No. 2 to the Fiscal Year 2023 Health Resources and Services Administration Ryan White Treatment Extension Act Part C Subrecipient Contract with CAN Community Health, Inc. – HIV Administrative Agency
20.
**Approval of Amendment No. 2 to the Fiscal Year 2023-2024 Health Resources and Services Administration Notice of Award for Ending the HIV Epidemic: A Plan for America – Ryan White HIV/AIDS Program Parts A and B – HIV Administrative Agency
21.
**Approval of a Referral of Services Agreement Between Tarrant County, d/b/a Justice of the Peace, Precinct 4 and Goodwill North Central Texas for the Provision of Employment Services and Training
22.
** Receive and File Briefing Agenda
B.
Auditor (Kimberly Buchanan)
1.
**Receive and File the Auditor's Report for the Cash Counts of the Tarrant County Tax Offices
C.
Budget and Risk Management (Helen Giese)
1.
Discussion and Possible Action Related to Fiscal Year 2023 Appropriation Adjustments
2.
** Approval of Fiscal Year 2023 Appropriation Adjustments
3.
**Approval of Claims Recommended by the Risk Management Board
4.
**Approval of Exceptions to the Fee Schedule for Court Interpreters
5.
**Receive and File Risk Management Board Minutes – July 19, 2023 and July 26, 2023
D.
Community Supervision and Corrections Department (Cobi Tittle)
1.
**Approval of Fiscal Year 2024 Interim Funding for the Continued Operation of the Drug Impact Rehabilitation Enhanced Comprehensive Treatment and Reaching Independence through Self-Empowerment Court Programs 
2.
**Receive and File the Community Supervision and Corrections Department’s Fiscal Year 2024 and Fiscal Year 2025 Texas Department of Criminal Justice-Community Justice Assistance Division Funded Budgets
E.
County Clerk (Mary Louise Nicholson)
1.
**Approval of Contract Renewal between Tarrant County and the Texas Department of State Health Services - Vital Statistics Services to Provide Access to the Texas Electronic Registration Remote System for the Purpose of Issuing Birth Certificates by the County Clerk
F.
Elections Administration (Clint Ludwig)
1.
Authorization to Charge Entities a Pro Rata Fee to Participate in the November Elections
G.
Facilities Management (Michael Amador)
1.
**Rescind Court Order No. 141273 and Approve the Interlocal Agreement between Tarrant County and the City of Arlington for Use of Premises Located at 2920 South Cooper Street, Arlington
2.
**Approval of Amendment No. 2 to the Real Property Lease with Mercantile Partners, L.P. for Office Space Located at 4708 Mercantile Drive, Fort Worth, for the Tarrant County Public Health Department
H.
Human Resources (Tina Glenn)
1.
Receive and File the Personnel Agenda
2.
** Approval of Job Evaluation Committee Appointments
I.
Juvenile Services (Bennie Medlin)
1.
**Approval of the Fiscal Year 2024 Contract Renewal between Tarrant County and Lena Pope Home, Inc. for the Provision of Psychiatric Assessment Services and Psychiatric Medication Management for the Pre-Court and Diversion Family Support Program
2.
**Approval of the Fiscal Year 2024 Contract Renewal between Tarrant County and MHMR of Tarrant County for the Provision of Clinical Management for Behavioral Health Services Drug Assessment Services
J.
Public Health (Vinny Taneja)
1.
** Approval to Enroll in the Optum Financial Optum Pay System as a Health Care Organization and Designate Tarrant County Public Health as an Application Administrator to Improve Processing Client Insurance Claims
2.
** Approval of Fiscal Year 2024 Texas Nurse-Family Partnership Program Notice of Award No. 2024-01 and Project Work Plan Addendum between Tarrant County and the Texas Department of Family Protective Services for the Tarrant County Public Health Department Nurse-Family Partnership Program
3.
**Approval of a Contract for Services between Tarrant County and Cook Children’s Medical Center for the Provision of Diagnostic Radiology Services to Clients of Tarrant County Public Health Department's Tuberculosis Prevention and Control Program
4.
**Approval of a Memorandum of Understanding between Tarrant County and UT Southwestern Moncrief Cancer Center, d/b/a Moncrief Cancer Institute to Utilize Services for Individuals Living with HIV/AIDS
5.
**Approval of Amendment Number 1 to the Memorandum of Agreement between Tarrant County and the Arlington Housing Authority to Provide Housing for Qualified Homeless Nurse Family Partnership Clients
6.
**Approval of Amendment No. 5 to the Fiscal Year 2019 Department of State Health Services Immunization/Locals Grant Program Contract Which Supports the Tarrant County Public Health Immunization Division
K.
Purchasing (Melissa Lee)
1.
Bid No. F2023199 – Sale of Recycled Paper for 40+ Tons of Sorted White Ledger, 40+ Tons of Sorted Office Paper, and 20+ Tons of Old Corrugated Cardboard - Facilities Management – Per Unit Price
a) Award Recommendation
2.
Bid No. F2023121 - Annual Contract for Preventative Maintenance on Ice Machines/Dispensers, Walk-In Coolers, and Walk-In Freezers - Facilities Management - Alpha Mechanical Contractors, LLC - Per Unit Price, Hourly Rate, and Markup for Parts
a)Award Recommendation
3.
RFP No. 2023-122 - Annual Contract for Out-Patient Treatment Services for Juveniles with Sexual Behavior Problems - Juvenile Services - Bettering Myself Within Counseling Center
a) Award Recommendation
b) Contract Approval
4.
Bid No. 2023-144 - Plaza Building Chiller Replacement - Facilities Management - Endur Contractors, LLC
a)Award Recommendation
b)Contract Approval
c)Acceptance of Payment Bond
d)Acceptance of Performance Bond
5.
RFP No. 2023-157 - Annual Contract for Large Format Overhead Scanner - Office of Historic Preservation and Archives - IImage Retrieval, Inc. - Per Contract Terms
a)Award Recommendation
6.
RFP No. 2023-161 - Annual Contract for Defendant-Paid Breath Alcohol Testing Services - Community Supervision and Corrections Department - Various Vendors - Per Contract Terms
a)Award Recommendation
7.
Bid No. F2023167 - Annual Contract for Fleet Fuel Card and Management Services - Countywide - James River Solutions, LLC - Per Unit Price
a)Award Recommendation
8.
RFP No. F2023168 - Annual Contract for Psychological/Psychiatric/Psychosexual Evaluations - Community Supervision and Corrections Department - Psychotherapy Services and Yokefellows - Per Contract Terms
a) Award Recommendation
9.
Bid No. F2023169 - Annual Contract for Preventative Maintenance and Repair of Standby Generator Equipment - Facilities Management - Diversified Power Systems, Inc. - Per Unit Price, Hourly Rate, and Markup for Parts
a)Award Recommendation
10.
RFP No. F2023172 - Annual Contract for Clinical Polygraph Services - Community Supervision and Corrections Department - Wood and Associates Polygraph Service, LLC - Per Contract Terms
a)Award Recommendation
11.
Bid No. F2023174 - Annual Contract for Multi Mission Protective Equipment - Sheriff's Office - GT Distributors, Inc. - Per Unit Price and Discount from List Price
a)Award Recommendation
12.
Bid No. F2023176 - Annual Contract for Gun Range Service - Sheriff's Office - Various Vendors - Per Unit Price
a)Award Recommendation
13.
RFQ No. 2023-135 - Annual Contract for Construction Materials Testing and Geotechnical Engineering Services - Facilities Management - Various Vendors - Per Contract Terms
a)Approval to Conduct Negotiations
14.
RFQ No. 2023-143 - Annual Contract for Oil and Gas Mineral Asset Management Services for County-Owned Properties - Administrator’s Office - Various Vendors
a)Approval to Conduct Negotiations
15.
RFP No. 2020-178 - Annual Contract for Elevator Maintenance, Repair, and Replacement Parts - Facilities Management - SW Elevators, LLC - Exercise Third Option for Renewal - Same Contract Terms
a) Contract Renewal
16.
RFP No. 2021-137 - Annual Contract for Jail System Food Services - Sheriff’s Office - Various Vendors - Exercise Second Option for Renewal - Same Contract Terms
a) Contract Renewal
17.
Approval of Invoice Payment - 4 Part Citation Books - Constable, Precinct 5 - John Sons Press
18.
Approval of Invoice Payments - On-Site Tire Repair Service - Precinct 1, Maintenance - Cowser Tire & Service
19.
Permission to Take Bids/RFPs
20.
** Bid No. 2021-138 - Annual Contract for Trash Removal Services - Facilities Management - Allied Waste Services of Fort Worth, LLC d/b/a Republic Services of Fort Worth - Exercise Second and Final Option for Renewal - Same Firm Fixed Prices
a)Contract Renewal
21.
** RFP No. 2021-154 - Annual Contract for Temporary Personnel for Event-Response Data Analysis - Public Health - Various Vendors - Exercise Second and Final Option for Renewal - Same Contract Terms
22.
**RFP No. 2022-168 - Annual Contract for Structured Cabling Materials and Services - Information Technology - ABLe Communications, Inc. - Exercise First Option for Renewal - Same Contract Terms
a) Contract Renewal
23.
** RFP No. 2022-173 - Annual Contract for Counseling and Education for Veterans Treatment Program - Criminal Courts Administration - Various Vendors - Exercise First and Final Option for Renewal - Same Contract Terms
a)Contract Renewal
24.
** Bid No. 2022-183 - Annual Contract for Lawn Maintenance - Facilities Management - Various Vendors - Exercise First Option for Renewal - Same Firm Fixed Prices
a)Contract Renewal
25.
**Bid No. 2022-195 - Annual Contract for Welding Equipment Supplies and Industrial/Medical Gases - Countywide - WestAir Gases and Equipment, Inc. - Exercise First Option for Renewal - Same Firm Fixed Prices and Discount from List Price
a) Contract Renewal
26.
** Bid No. 2022-211 - Annual Contract for Automotive and Light Truck Parts and Supplies - Countywide - Various Vendors - Exercise First Option for Renewal - Same Discount from List Price
a)Contract Renewal
27.
** Bid No. 2022-218 - Annual Contract for Copier Maintenance and Supplies - Countywide - Various Vendors - Exercise First Option for Renewal - Same Firm Fixed Prices, Hourly Rate, and Markup for Parts
a) Contract Renewal
28.
**Approval of Amendment No. 1 - RFP No. 2022-123 - Annual Contract for Voter Registration and Election Management System - Elections Administration - VOTEC Corporation - Per Contract Terms
a) Contract Approval
29.
**Govos, Inc. - Countyfusion Records Management System and Cloud Records and Migration Services - County Clerk’s Office
a) Sole Source Designation
30.
**Honeywell International d/b/a Honeywell Building Solutions - Annual Maintenance for Honeywell Excel 5000 R7515B MIcroCel Controllers - Facilities Management
a) Sole Source Designation
31.
**Approval of Contract - Subscription Agreement for Westlaw Proflex Access Licenses - #DIR-LGL-CALIR-02 - Court Group - Thomson Reuters
32.
**Approval of Interlocal Agreement between Tarrant County and Hurst-Euless-Bedford Independent School District for Cooperative Purchasing of Goods and Services
33.
**Approval of Interlocal Agreement between Tarrant County and Llano County for Cooperative Purchasing of Goods and Services
34.
** Receive and File Annual Contracts Eligible for Renewal Within Ninety Days
L.
Sheriff's Department (Bill Waybourn)
1.
**Acceptance of Forfeited Vehicles for Sale at a Tarrant County Auction
M.
Tax Assessor-Collector (Wendy Burgess)
1.
** Approval of Property Tax Refunds
2.
** Approval of Property Tax Waivers of Penalty and Interest
3.
** Receive and File the Tarrant County Appraisal Roll and Collection Rate Forecast for Tax Year 2023
N.
Transportation Services (Randy Skinner)
1.
**Acceptance of a Street and Release of the Maintenance Bond for the Gibson Addition - Precinct 2
2.
**Approval of an Agreement for Donation and a Donation Special Warranty Deed between Tarrant County and the City of Arlington for Conveyance of Fee Interest for a Tract of Land on Forest Edge Road – Precinct 2
3.
** Approval of an Amendment to the Interlocal Agreement with the Town of Westover Hills Related to the 2006 Transportation Bond Program for the Roaring Springs Road Reconstruction Project - Precinct 4
O.
County Judge and Commissioners
Interlocal Agreement, Precinct 4 (Commissioner Ramirez)
a)
Approval of Interlocal Agreement with the City of Westover Hills for the Mill and Asphalt Overlay of Merrymount Road
b)
Approval to Begin Interlocal Agreement with the City of Westover Hills for the Mill and Asphalt Overlay of Merrymount Road
P.
Appointments to Various Boards
1.
Action Concerning Appointments to Various Boards, Commissions, Committees, or Tax Increment Finance District Boards
X.
 
APPROVAL OF BONDS AND CERTIFICATES OF SELF-INSURANCE
Setting of the official bond of self-insurance amounts and/or approval of bond or certificate of self-insurance for person elected or appointed in the past 60 days.
XI.
VARIOUS CLAIMS AND ADDENDUM
A.
Approval of Claims and Addendum
XII.
BRIEFING
A.
Tarrant County Hospital District Bond Package and District Activities Update
The Commissioners Court will be briefed on the status of the Tarrant County Hospital District Bond Package and other activities.
B.
Environmental Protection Agency's Solar for all Grant Program
The Commissioners Court will be briefed on the Environmental Protection Agency's Solar for all Grant Program.
C.
Vendor Spending by Locality and Minority Status
The Commissioners Court will receive a presentation on Vendor Spending by Locality and Minor Status.
D.
Tarrant County Space Plan and Building Assessment
A representative from Parkhill will present an update to the Commissioners Court regarding the Tarrant County Space Plan and Building Assessment.
E.
Tarrant County Sheriff's Department Recruiting Efforts
The Commissioners Court will receive an update on recruiting efforts for the Tarrant County Sheriff’s Department.
F.
Fiscal Year 2024 Budget Issues
The Commissioners Court will consider requests from all county, district and state departments, as well as private organizations, which are requesting County funding for FY 2024. These requests may include salaries, benefits and other personnel issues, departmental operational expenses, travel expenses, educational expenses, professional services, precinct road operations, road maintenance operations, capital expenditures and other budgetary requests. The Commissioners Court will also discuss budget related issues concerning Juvenile Services operations and Public Health activities.
XIII.
ANNOUNCEMENTS AND COMMENTS
XIV.
PUBLIC COMMENTS
XV.
CLOSED MEETING
A.
Pending or Contemplated Litigation
1.
Nyla Coleman Lamb v. Tarrant County Sheriff’s Office, Case No. 048-334356-22
B.
Real Estate Matters
C.
Personnel Matters
1.
Position No. 20000275, County Administrator
2.
Position Nos. 20002404 and 20002379 (Tina Glenn, Human Resources Director)
3.
Position Nos. 20002379, 20002404, 20002382, 20005852, 20002396, 20002381, 20002355, and 20006706 (Tina Glenn, Human Resources Director)
D.
Advice of Counsel
1.
Tarrant County Historical Commission
E.
Security Related Issues
F.
Contract Deliberations
G.
Economic Development Prospects
Closed Meeting upon completion of Open Meeting or at 10:00 a.m., whichever is later:
(A)  to discuss advice about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the County under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflict with the Texas Open Meeting Act, pursuant to Section 551.071, Texas Government Code;  
(B)  to deliberate the purchase, exchange, lease, or value of real property, pursuant to Section 551.072, Texas Government Code;  
(C)  to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, or to hear complaint or charge against an officer or employee pursuant to Section 551.074, Texas Government Code;  
(D)  to deliberate the deployment, or specific occasions for implementation, of security personnel or devices, or a security audit, pursuant to Section 551.076, Texas Government Code; and
(E)  to deliberate the business and financial issues related to a contract being negotiated, pursuant to Section 551.0725, Texas Government Code.
(F)  to deliberate regarding commercial or financial information that the County has received from a business prospect that the County seeks to have locate, stay, or expand near the County and with which the County is conducting economic development negotiations, or to deliberate the offer of a financial or other incentive to a business prospect, pursuant to Section 551.087(1), Texas Government Code.
 
XVI.
COMMISSIONERS COURT RECONVENED
XVII.
ADJOURNMENT