Meeting
TARRANT COUNTY
COMMISSIONERS COURT AGENDA
   
  Commissioners Courtroom
Tarrant County Administration Building
100 East Weatherford Street, 5th Floor
Fort Worth, Texas 76196
   
Tuesday, October 17, 2023 – 10:00 AM
 
ANY MEMBER OF THE PUBLIC IS WELCOME TO ADDRESS THE COMMISSIONERS COURT AT ITS NEXT POSTED REGULAR MEETING. YOU MAY SUBMIT A PUBLIC PARTICIPATION FORM USING THE LINK ON THE COMMISSIONERS COURT AGENDA WEBPAGE AT WWW.TARRANTCOUNTYTX.GOV OR IN-PERSON USING THE FORMS AVAILABLE OUTSIDE THE COMMISSIONERS COURTROOM. PLEASE INDICATE WHETHER YOU ARE ADDRESSING AN ITEM ON THE POSTED REGULAR AGENDA OR WHETHER PROVIDING GENERAL PUBLIC COMMENTS. COMPLETED FORMS, WHETHER USING THE ONLINE OR IN-PERSON FORM, MUST BE SUBMITTED TO THE COUNTY JUDGE’S OFFICE BY 10:00 A.M. ON THE DAY OF THE REGULAR POSTED MEETING.  REGARDLESS OF THE DESIRED METHOD TO ADDRESS THE COURT, PUBLIC PARTICIPATION FORMS WILL NOT BE ACCEPTED PRIOR TO THE POSTING OF THE AGENDA.  IT IS THE INTENT OF THE COMMISSIONERS COURT TO HAVE A QUORUM PRESENT IN THE COMMISSIONERS COURTROOM LOCATED AT 100 EAST WEATHERFORD STREET, 5TH FLOOR, FORT WORTH, TEXAS 76196.  SOME MEMBERS OF THE COMMISSIONERS COURT MAY PARTICIPATE IN THE MEETING BY VIDEO-CONFERENCE CALL.  A VIDEO AND AUDIO FEED OF ANY COURT MEMBER PARTICIPATING BY VIDEO-CONFERENCE CALL WILL BE BROADCAST LIVE IN THE COMMISSIONERS COURT ROOM, WHICH WILL BE OPEN TO THE PUBLIC DURING THE MEETING.
 
10:00 A.M. OPEN MEETING, BRIEFING AGENDA AND PUBLIC HEARINGS IN COMMISSIONERS COURTROOM
10:00 A.M. CLOSED MEETING UPON COMPLETION OF OPEN MEETING OR 10:00 A.M., WHICHEVER IS LATER
THE COMMISSIONERS COURT MEETING SHALL CONTINUE FROM HOUR-TO-HOUR AND DAY-TO-DAY UNTIL OFFICIALLY ADJOURNED.
 
I.
CALL TO ORDER AND ROLL CALL
II.
INVOCATION
III.
PLEDGES OF ALLEGIANCE TO THE UNITED STATES AND THE STATE OF TEXAS
IV.
AGENDA ANNOUNCEMENTS
V.
COMMISSIONERS COURT ANNOUNCEMENTS
VI.
APPROVAL OF THE MINUTES
A.
Minutes for Regular Meeting of October 3, 2023
B.
Minutes for Special-Called Meeting of October 12, 2023
VII.
PROCLAMATIONS, RESOLUTIONS AND PRESENTATIONS
A.
Proclamation – Chiropractic Health Month (Commissioner Brooks)
B.
Resolution of Appreciation – Christopher Nchopa-Ayafor (Commissioner Brooks)
C.
Proclamation – Texas Health Harris Methodist Hospital Hurst-Euless-Bedford 50th Anniversary October 26, 2023 (Commissioner Fickes) 
VIII.
CONSENT AGENDA
All items with asterisks (**) are a part of the Consent Agenda. Public hearing and review are held collectively unless opposition is presented, in which case the contested item will be heard separately.
A.
Approval of Consent Agenda
IX.
REPORTS AND BUSINESS
A.
Administrator (Chandler Merritt)
1.
Approval of the Tarrant County 9-1-1 Emergency Assistance District's Proposed Fiscal Year 2024 Budget
2.
Discussion and Possible Action Concerning RFQ No. 23-0331 Design Services for the Medical Office Building Project Related to the JPS Health Network 2018 Capital Improvement Program
3.
Discussion and Possible Action Concerning RFP No. 23-0531 Construction Manager at Risk Services for the Medical Office Building Project Related to the JPS Health Network 2018 Capital Improvement Program
4.
Discussion and Possible Action Concerning RFP No. 23-1216 for Construction Manager at Risk Services for the Central Energy Plant Related to the JPS Health Network 2018 Capital Improvement Program
5.
Approval of Out-of-State Travel Requests
6.
**Approval and Acknowledgment of a Co-Municipal Advisor Agreement between Hilltop Securities Inc. and The RSI Group, LLC
7.
**Approval to Obligate Remaining Emergency Rental Assistance 2 Grant Funds to the Lease Incentive Program
8.
**Acceptance of the 2023 Urban Area Security Initiative Grant Award from the Texas Homeland Security Grants Division of the Office of the Governor to Support the Tarrant County Cyber Security Enhancement Project
9.
**Acceptance of the 2023 Urban Area Security Initiative Grant Award from the Texas Homeland Security Grants Division of the Office of the Governor to Support the Tarrant County Emergency Management Program Enhancement Project
10.
** Approval of a Grant Agreement and Resolution Regarding the Meals On Wheels, Inc. of Tarrant County Grant Application to the Texas Department of Agriculture
11.
**Approval of Interlocal Agreement between Tarrant County and the City of Fort Worth to Share Historic Resources Survey Data – Archives
12.
**Approval of Memorandum of Understanding between Tarrant County and the City of Arlington and the City of Mansfield to Share Historic Resources Survey Data – Archives
13.
**Approval to Submit a Grant Application to the Texas Historical Commission for Grant Funding to Complete the Historic Resources Survey of Unincorporated Tarrant County – Archives
14.
** Approval of HAP Contracts and/or Contract Amendments between Landlords and Tarrant County, d/b/a Tarrant County Housing Assistance Office
15.
**Approval of Fiscal Year 2024 Denton County Medical Examiner District Agreement – Medical Examiner’s Office
16.
** Approval of Fiscal Year 2024 Johnson County Medical Examiner District Agreement – Medical Examiner’s Office
17.
** Approval of Fiscal Year 2024 Parker County Medical Examiner District Agreement – Medical Examiner’s Office
18.
**Approval of Amendment No. 11 to the Lease Agreement between Tarrant County, d/b/a Resource Connection and RW Boss Health Masters Homecare Inc. for Office and Storage Space – Resource Connection
19.
** Approval of Fiscal Year 2024 Lease Amendments for Tenants at the Resource Connection Campus
20.
** Receive and File Briefing Agenda
B.
Auditor (Kimberly Buchanan)
1.
** Approval of Release and Substitution of Depository Collateral
2.
** Receive and File the Tarrant County Financial Statements for August 2023
C.
Budget and Risk Management (Helen Giese)
1.
Discussion and Possible Action Related to Fiscal Year 2024 Appropriation Adjustments
2.
** Approval of Fiscal Year 2023 Appropriation Adjustments
3.
** Approval of Fiscal Year 2024 Appropriation Adjustments
4.
**Acceptance of the Fiscal Year 2024 General Juvenile Justice and Delinquency Prevention Program Grant Award and Approval of Resolution from the Office of the Governor, Criminal Justice Division, to Support the Tarrant County Reconnecting Youth Program
5.
** Approval to Submit a Grant Application and Resolution to the Texas Indigent Defense Commission for the Fiscal Year 2024 Indigent Defense Formula Grant Program
6.
**Approval of Exceptions to the Fee Schedule for Court Interpreters
7.
**Receive and File Risk Management Board Minutes – September 20, 2023 and September 27, 2023
D.
Community Supervision and Corrections Department (Cobi Tittle)
1.
**Acceptance of the Fiscal Year 2024 State Drug Courts-Specialty Courts Program Grant Award from the Office of the Governor's Criminal Justice Division for the Tarrant County Drug Impact Rehabilitation Enhanced Comprehensive Treatment Court Program and Reaching Independence Through Self-Empowerment Court Program
E.
Criminal Courts Administration (J. Gregory Shugart)
1.
** Receive and File the Misdemeanor Attorney Fee Schedule for County Criminal Courts in Accordance with Code of Criminal Procedure Article 26.05(b)
F.
Criminal District Attorney (Phil Sorrells)
1.
**Approval of Settlement Agreement and Full, Final and Complete Release signed by Kelsey Parks, Individually, in Connection with an EEOC Claim Against Tarrant County, Texas, EEOC Charge No. 450-2023-03274
G.
Facilities Management (Michael Amador)
1.
Approval of a Professional Services Contract with Komatsu Architecture for Architectural and Engineering Services for the Cold Springs Jail Renovation Project
2.
**Approval of Change Order No. 1 to the Falkenberg Construction Co. Construction Services Contract for the Mental Health Jail Diversion Center Renovation Project
3.
** Approval of Budget Reallocation No. 13 to the Steele & Freeman, Inc. and Post L Group, LLC Guaranteed Maximum Price for the Juvenile Center Project Included in the 2006 Capital Improvement Program
H.
Human Resources (Tina Glenn)
1.
Receive and File the Personnel Agenda
2.
Approval of External Lateral Transfer Officer Policy Revisions – Sheriff’s Office
3.
Consideration of the Revised 2024 Holiday Schedule
4.
Approval of Fiscal Year 2024 Compensation Recommendations
I.
Juvenile Services (Bennie Medlin)
1.
**Approval of Memorandum of Understanding between Tarrant County and Azle Police Department to Participate in the Urban Counties’ TechShare.Juvenile Program
J.
Public Health (Vinny Taneja)
1.
**Approval of a Subscriber Agreement and Business Associate Agreement between Tarrant County, d/b/a Tarrant County Public Health and Waystar, Inc. for Access and Use of Clearinghouse Systems 
2.
**Approval of Memorandum of Understanding between Tarrant County, d/b/a Tarrant County Public Health and the Health and Human Services Commission for the Level 3 Community Partner Program
3.
**Approval of Program Letter of Agreement between Tarrant County and Medical City of Arlington for Student Internships and Clinical Experiences at the Tarrant County Public Health Department
4.
**Approval of Data Sharing and Use Agreement between Tarrant County, d/b/a Tarrant County Public Health and the Centers for Disease Control and Prevention National Syndromic Surveillance Program
5.
**Approval to Submit a Grant Application to the Texas Department of State Health Services for the Medical Reserve Corps’ State, Territory and Tribal Nations, Representative Organizations for Next Generation Grant Program to Support the Tarrant County Medical Reserve Corps
6.
**Approval of Amendment No. 4 to the Contract between Tarrant County and HCA-Information Technology and Services, Inc. for the Purpose of Electronic Health Data Sharing with the Tarrant County Public Health Department’s Syndromic Surveillance Program
K.
Purchasing (Melissa Lee)
1.
Bid No. 2023-150 - Annual Contract for Armored Car Services - Countywide - Garda CL Southwest, Inc. - Per Unit Price
a) Award Recommendation
b) Contract Approval
2.
Bid No. F2023184 - Lonnell E. Cooper Community Justice Center Camera Replacement - Facilities Management - ADT Commercial, LLC
a)Award Recommendation
b)Contract Approval
c)Acceptance of Payment Bond
d)Acceptance of Performance Bond
3.
Bid No. F2023200 - Purchase of Work Zone Traffic Light System - Precinct 4 Maintenance - Horizon Signal Technologies - Per Unit Price
a)Award Recommendation
4.
Bid No. F2023207 - Annual Contract for Service Awards and Retirement Watches - Human Resources - Various Vendors - Per Unit Price
a)Award Recommendation
5.
Bid No. 2023-156 - Annual Contract for Prisoner Extradition Services - Sheriff’s Office - Various Vendors - Per Unit Price
a) Cancel Award to Blue Knight Security and Risk Management Armored Security
b) Remove Blue Knight Security from Vendor List for Two Years
6.
Bid No. F2023201 - Annual Contract for Short Barrel Rifle System - Sheriff’s Office
a) Reject All Bids
b) Permission to Rebid with Revised Specifications
7.
Armored Car Services - DFW Airport Interlocal Agreement - Countywide - Brink’s U.S., A Division of Brink’s Incorporated
a)Approve Contract Termination
8.
Permission to Take Bids/RFPs
9.
** Approval of Cooperative Purchase of Uniforms and Accessories - BuyBoard #670-22 - Countywide - Various Vendors - Discount from List Price
10.
** Approval of Microsoft Unified Support Services Work Order - #DIR-CPO-4911 - Information Technology - Microsoft Corporation
11.
** RFP No. 2021-002 - Automated Mail Scanning and Check Processing - Tax Office - RT Lawrence Corporation - Exercise Third and Final Option for Renewal - Same Contract Terms
a)Contract Renewal
12.
**RFQ No. 2022-044 - Annual Contract for Professional Engineering and Planning Services - Transportation Services - Various Vendors - Exercise Second Option for Renewal - Same Contract Terms
a) Contract Renewal
13.
** RFP No. 2022-146 - Annual Contract for Civil Case Management Software - Criminal District Attorney’s Office - Matrix Pointe Software, LLC - Exercise First Option for Renewal - Same Contract Terms
a)Contract Renewal
14.
** Bid No. 2023-034 - Annual Contract for Specialized Electrical Services - Facilities Management - Various Vendors - Exercise First Option for Renewal - Same Hourly Rate and Markup for Parts
a)Contract Renewal
15.
** Bid No. 2023-039 - Annual Contract for Copier and Fax Supplies - Countywide - Various Vendors - Exercise First and Final Option for Renewal - Same Firm Fixed Prices and Discount from List Price
a)Contract Renewal
16.
** RFP No. 2021-137 - Annual Contract for Jail System Food Services - Sheriff’s Office - Selrico Services, Inc.
a)Acceptance of Continuation Certificate for Payment and Performance Bonds
17.
**Bid No. 2022-081 - Annual Contract for Carpet, Tile, and Miscellaneous Floor Materials and Services - Countywide - Gomez Floor Covering, Inc., d/b/a GFC Contracting
a) Acceptance of Payment Bond
18.
** Bid No. 2022-206 - Annual Contract for Maintenance of FLIR Video Management System - Facilities Management - EMC Integrated Systems Group
a)Acceptance of Payment Bond
19.
** Bid No. 2022-210 - Annual Contract for Mechanical and Plumbing Services - Countywide - Freer Mechanical Contractors, Inc.
a)Acceptance of Payment Bond
20.
** Noble Software Group, LLC - Noble Assessment Platform - Criminal Courts Administration
a)Sole Source Renewal
21.
** Thermo Fisher Scientific - Maintenance for Thermo Scientific LCMS and Related Equipment - Medical Examiner’s Office
a)Sole Source Renewal
22.
** Annual Contracts Eligible for Renewal Within Ninety Days
L.
Sheriff's Department (Bill Waybourn)
1.
**Approval of Fiscal Year 2024 Participating Entity Services Agreement between Tarrant County and Appriss Insights, LLC for the Texas Victim Identification and Notification Everyday Statewide Automated Victim Notification Service
2.
**Acceptance of a Forfeited Vehicle to be Placed in Service by the Tarrant County Sheriff’s Office
3.
**Acceptance of the Fiscal Year 2023 Enhanced Collaborative Model Task Force Grant Award from the U.S. Department of Justice to Support the Tarrant County Sheriff's Office in Combating Human Trafficking
4.
** Approval to Pay Texas Statewide Automated Victim Notification Services Invoice and Submit the Fiscal Year 2023 Quarterly Production Record to the Texas Office of the Attorney General for Reimbursement – Fourth Quarter
5.
**Approval to Submit a Public Declaration Letter in Support of Certificate of Wavier/Authorization to the Federal Aviation Administration for Use of a Drone by the Tarrant County Sheriff's Office for Law Enforcement Purposes
M.
Tax Assessor-Collector (Wendy Burgess)
1.
** Receive and File Tax Office Deputizations
2.
** Approval of Property Tax Waivers of Penalty and Interest
3.
** Approval of Property Tax Refunds
N.
Transportation Services (Randy Skinner)
1.
**Approval of Letter Agreement between Tarrant County and Richard W. Craig to Install a Gate at the Property Line for the Purpose of Maintaining a County Owned Drainage Easement
2.
** Approval of Final Plat – Magnolia Ranch Estates – Precinct 1
3.
** Approval of Final Plat – Rancho de Zavala Addition – Precinct 2
4.
**Approval of an Interlocal Agreement with Eagle Mountain-Saginaw Independent School District Related to Improvements to the Intersection of Marine Creek Parkway and Mustang Rock Road/Woodbine Cliff Drive - 2021 Transportation Bond Program
5.
** Approval of an Interlocal Agreement with the City of River Oaks Related to the Residential Streets Reconstruction of Almena Road - 2021 Transportation Bond Program
6.
** Approval of an Interlocal Agreement with the City of River Oaks Related to the Residential Streets Reconstruction of Baylor Avenue - 2021 Transportation Bond Program
7.
** Approval of an Interlocal Agreement with the City of River Oaks Related to the Residential Streets Reconstruction of Black Oak Lane - 2021 Transportation Bond Program
8.
** Approval of an Interlocal Agreement with the City of River Oaks Related to the Residential Streets Reconstruction of Glenwick Drive - 2021 Transportation Bond Program
9.
** Approval of an Interlocal Agreement with the City of River Oaks Related to the Residential Streets Reconstruction of Greenbrier Drive - 2021 Transportation Bond Program
10.
** Approval of an Interlocal Agreement with the City of River Oaks Related to the Residential Streets Reconstruction of Roberts Cut-Off Road - 2021 Transportation Bond Program
11.
** Approval of an Interlocal Agreement with the City of River Oaks Related to the Residential Streets Reconstruction of Thurston Road - 2021 Transportation Bond Program
12.
** Approval of an Interlocal Agreement with the City of River Oaks Related to the Residential Streets Reconstruction of Yale Street - 2021 Transportation Bond Program
13.
** Approval of Renewal and Amendment No. 1 to the Interlocal Agreement with the City of River Oaks Related to Improvements to Almena Road and Long Avenue - 2006 Transportation Bond Program
14.
**Approval of Renewal and Amendment No. 2 to the Interlocal Agreement with the City of River Oaks Related to the Roberts Cut-Off Road Reconstruction Project from Skyline Drive to the North City Limits and from Blackstone Drive to River Oaks Boulevard (SH 183) - 2006 Transportation Bond Program
15.
** Approval of Renewal and Amendment No. 2 to the Interlocal Agreement with the City of River Oaks Related to the Reconstruction of Merritt Street - 2006 Transportation Bond Program
O.
County Judge and Commissioners
1.
Interlocal Agreement, Precinct 4 (Commissioner Ramirez)
a)
Approval of a Resolution Opposing Texas Commission on Environmental Quality Permit Application Number 40335 for the Silver Creek Recycling Facility
b)
Approval of Interlocal Agreement with the City of White Settlement for the Asphalt Overlay of the 800 Block of Rumfield Road; Chip Seal of Wyatt Drive, Herbert Street, Skyline Park Drive, the Intersection of Western Hills Boulevard., Meadow Park Drive, eastbound lane of Western Hills Boulevard., from Mary Kay Lane to S. Cherry Lane, and the Westbound Side of Western Hills Boulevard., from S. Cherry Lane to Meadow Park Drive, the 700 Block of Bridle Avenue, North Las Vegas Trail, the Reconstruct and Asphalt Overlay of Whitney Drive
c)
Approval to Begin Interlocal Agreement with the City of White Settlement for the Asphalt Overlay of the 800 Block of Rumfield Road; Chip Seal of Wyatt Drive, Herbert Street, Skyline Park Drive, the Intersection of Western Hills Boulevard., Meadow Park Drive, eastbound lane of Western Hills Boulevard., from Mary Kay Lane to S. Cherry Lane, and the Westbound Side of Western Hills Boulevard., from S. Cherry Lane to Meadow Park Drive, the 700 Block of Bridle Avenue, North Las Vegas Trail, the Reconstruct and Asphalt Overlay of Whitney Drive
d)
Approval of Interlocal Agreement with the Eagle Mountain Saginaw Independent School District for the Transport of Road Building Materials and Minor Pothole Patching at Various Independent School District Locations
e)
Approval to Begin Interlocal Agreement with the Eagle Mountain Saginaw Independent School District for the Transport of Road Building Materials and Minor Pothole Patching at Various Independent School District Locations
f)
Approval of Interlocal Agreement with the City of Pelican Bay for the Placement and Installation of Driveway Culverts within the City
g)
Approval to Begin Interlocal Agreement with the City of Pelican Bay for the Placement and Installation of Driveway Culverts within the City
h)
Approval of Interlocal Agreement with the City of Lakeside for the Asphalt Overlay of the Approach to Oldgate Road; the Road Widening of Silver Creek Road and the Repair of Three Asphalt Failures
i)
Approval to Begin Interlocal Agreement with the City of Lakeside for the Asphalt Overlay of the Approach to Oldgate Road; the Road Widening of Silver Creek Road and the Repair of Three Asphalt Failures
j)
Approval of Interlocal Agreement with the Birdville Independent School District for the Transport of Road Building Materials and Minor Pothole Patching at Various Independent School District Locations
k)
Approval to Begin Interlocal Agreement with the Birdville Independent School District for the Transport of Road Building Materials and Minor Pothole Patching at Various Independent School District Locations
P.
Appointments to Various Boards
1.
Action Concerning Appointments to Various Boards, Commissions, Committees, or Tax Increment Finance District Boards
X.
 
APPROVAL OF BONDS AND CERTIFICATES OF SELF-INSURANCE
Setting of the official bond of self-insurance amounts and/or approval of bond or certificate of self-insurance for person elected or appointed in the past 60 days.
XI.
VARIOUS CLAIMS AND ADDENDUM
A.
Approval of Claims and Addendum
XII.
BRIEFING
A.
Mental Health Jail Diversion Center Update
The Commissioners Court will be briefed on current operations at the Mental Health Jail Diversion Center.
B.
Presentation Regarding Participation in the City of Mansfield Tax Increment Financing Reinvestment Zone #4 – Harvest Point
It is requested that the Commissioners Court view and consider a presentation provided by representatives from the City of Mansfield regarding the establishment of and plans for the Mansfield Tax Increment Financing Reinvestment Zone (TIRZ) #4 - Harvest Point, and proposed County participation in funding of the TIRZ projects.
XIII.
ANNOUNCEMENTS AND COMMENTS
XIV.
PUBLIC COMMENTS
XV.
CLOSED MEETING
A.
Pending or Contemplated Litigation
1.
Claim from Sheriff’s Deputy Phillip Hill
2.
Kelsey Parks Tarrant County, Texas; EEOC No. 450-2023-03274
B.
Real Estate Matters
C.
Personnel Matters
1.
Position No. 20007133 (Tina Glenn, Human Resources Director)
2.
Position No. 20006023 (Tina Glenn, Human Resources Director)
3.
Position No. 20000276 and 20007266
4.
Personnel No. 75615
5.
Personnel No. 72736
D.
Advice of Counsel
1.
Legal questions regarding statutes controlling the compensation of Associate Judges and Magistrates
E.
Security Related Issues
F.
Contract Deliberations
G.
Economic Development Prospects
Closed Meeting upon completion of Open Meeting or at 10:00 a.m., whichever is later:
(A)  to discuss advice about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the County under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflict with the Texas Open Meeting Act, pursuant to Section 551.071, Texas Government Code;  
(B)  to deliberate the purchase, exchange, lease, or value of real property, pursuant to Section 551.072, Texas Government Code;  
(C)  to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, or to hear complaint or charge against an officer or employee pursuant to Section 551.074, Texas Government Code;  
(D)  to deliberate the deployment, or specific occasions for implementation, of security personnel or devices, or a security audit, pursuant to Section 551.076, Texas Government Code; and
(E)  to deliberate the business and financial issues related to a contract being negotiated, pursuant to Section 551.0725, Texas Government Code.
(F)  to deliberate regarding commercial or financial information that the County has received from a business prospect that the County seeks to have locate, stay, or expand near the County and with which the County is conducting economic development negotiations, or to deliberate the offer of a financial or other incentive to a business prospect, pursuant to Section 551.087(1), Texas Government Code.
 
XVI.
COMMISSIONERS COURT RECONVENED
XVII.
ADJOURNMENT