Meeting
TARRANT COUNTY
COMMISSIONERS COURT AGENDA
   
  Commissioners Courtroom
Tarrant County Administration Building
100 East Weatherford Street, 5th Floor
Fort Worth, Texas 76196
   
Tuesday, September 19, 2023 – 10:00 AM
 
ANY MEMBER OF THE PUBLIC IS WELCOME TO ADDRESS THE COMMISSIONERS COURT AT ITS NEXT POSTED REGULAR MEETING. YOU MAY SUBMIT A PUBLIC PARTICIPATION FORM USING THE LINK ON THE COMMISSIONERS COURT AGENDA WEBPAGE AT WWW.TARRANTCOUNTY.COM OR IN-PERSON USING THE FORMS AVAILABLE OUTSIDE THE COMMISSIONERS COURTROOM. PLEASE INDICATE WHETHER YOU ARE ADDRESSING AN ITEM ON THE POSTED REGULAR AGENDA OR WHETHER PROVIDING GENERAL PUBLIC COMMENTS. COMPLETED FORMS, WHETHER USING THE ONLINE OR IN-PERSON FORM, MUST BE SUBMITTED TO THE COUNTY JUDGE’S OFFICE BY 10:00 A.M. ON THE DAY OF THE REGULAR POSTED MEETING.  REGARDLESS OF THE DESIRED METHOD TO ADDRESS THE COURT, PUBLIC PARTICIPATION FORMS WILL NOT BE ACCEPTED PRIOR TO THE POSTING OF THE AGENDA.
 
10:00 A.M. OPEN MEETING, BRIEFING AGENDA AND PUBLIC HEARINGS IN COMMISSIONERS COURTROOM
10:00 A.M. CLOSED MEETING UPON COMPLETION OF OPEN MEETING OR 10:00 A.M., WHICHEVER IS LATER
THE COMMISSIONERS COURT MEETING SHALL CONTINUE FROM HOUR-TO-HOUR AND DAY-TO-DAY UNTIL OFFICIALLY ADJOURNED.
 
I.
CALL TO ORDER AND ROLL CALL
II.
INVOCATION
III.
PLEDGES OF ALLEGIANCE TO THE UNITED STATES AND THE STATE OF TEXAS
IV.
AGENDA ANNOUNCEMENTS
V.
COMMISSIONERS COURT ANNOUNCEMENTS
VI.
APPROVAL OF THE MINUTES
A.
Minutes for Regular Meeting of September 5, 2023
B.
Minutes for Special-Called Meeting of September 12, 2023
C.
Minutes for Special-Called Meeting of September 13, 2023
VII.
PROCLAMATIONS, RESOLUTIONS AND PRESENTATIONS
A.
Proclamation - Childhood Cancer Awareness Month (Judge Tim O’Hare)
B.
Congratulatory Resolution - Thos S. Byrne, Incorporated 100th Anniversary Celebration (Judge Tim O’Hare)
C.
Proclamation - Tarrant Area Food Bank Hunger Action Month 2023 (Commissioner Brooks)
D.
Proclamation - Texas Christian University 150th Anniversary Celebration (Commissioner Brooks)
E.
Proclamation - Prostate Cancer Awareness Month (Commissioner Brooks)
F.
Proclamation - Honoring the Center for Mexican American Studies at UT Arlington on its 30th Anniversary and in Celebration of Hispanic Heritage Month (Commissioner Simmons)
VIII.
CONSENT AGENDA
All items with asterisks (**) are a part of the Consent Agenda. Public hearing and review are held collectively unless opposition is presented, in which case the contested item will be heard separately.
A.
Approval of Consent Agenda
IX.
PUBLIC HEARINGS
A.
Public Hearing – To Consider Tarrant County Government's Fiscal Year 2024 Budget
B.
Public Hearing – To Consider Salaries of Certain Elected County and Precinct Officers Contained within Tarrant County Government's Fiscal Year 2024 Budget
C.
Public Hearing - To Consider the Draft Tarrant County Program Year 2022 Consolidated Annual Performance and Evaluation Report (Community Development)
D.
**Request for Public Hearing - Tuesday, October 3, 2023, 10:00 A.M. - To Consider the Annual Plan for the Preservation and Restoration of the Records Archive (County Clerk)
X.
REPORTS AND BUSINESS
A.
Administrator (G.K. Maenius)
1.
Discussion and Possible Action Concerning the Appointment of the County Administrator
2.
Approval of Compensation, Expenses, and Allowances for Certain Elected County and Precinct Officers for Fiscal Year 2024
3.
Approval of Tarrant County’s Tax Rate and Resolution for Tax Year 2023
4.
Approval of Tarrant County Government's Budget for Fiscal Year 2024
5.
Approval of Tarrant County Hospital District's Tax Rate and Resolution for Tax Year 2023
6.
Approval of Tarrant County Hospital District's Budget for Fiscal Year 2024
7.
Approval of an Order Designating the Frequency Commissioners Court will Convene in Regular Term During Fiscal Year 2024
8.
Approval of Subrecipient Agreement between Tarrant County and Mid Cities Women's Center for the Construction of a Second Clinical Location as Part of Tarrant County’s Fiscal Recovery Funds Program
9.
Approval of Sixth Modification to the Lease Agreement between Tarrant County Hospital District and Andrews-Dillingham Properties, LTD. for the Building Located at 501 W. Main Street, Arlington
10.
Approval of Out-of-State Travel Requests
11.
** Approval of the First Amendment to the Agreement between Tarrant County and the Eighth Administrative Judicial Region of the State of Texas
12.
** Approval of Grant Agreements with Community and Nonprofit Organizations Serving Precinct 2
13.
** Approval of an Interlocal Agreement with the Tarrant County Emergency Services District No. 1 for Fiscal Year 2024
14.
** Approval of an Amendment to the Order Authorizing Payment of Certain Claims Submitted for Payment
15.
** Approval of Agreement with Corley Consulting LLC for Washington, D.C. Consulting Services
16.
** Approval of Interlocal Agreement between Tarrant County and the City of Fort Worth Concerning Usage of Certain City Facilities for County Related Events
17.
** Approval of an Interlocal Agreement Renewal with the Department of Family and Protective Services for Staff Funding
18.
**Approval of First Amendment to the Interlocal Agreement between Tarrant County and My Health My Resources of Tarrant County for the Family and Individual Support Program
19.
** Acceptance of Donations from Various Entities to the Tarrant County Archives
20.
** Acceptance of Grant Award from the University of North Texas for the Rescuing Texas History Mini-Grant Program to Digitize and Enhance Access to Historical Materials in the Tarrant County Archives
21.
**Approval of Change Order No. 1 with Bristow Contracting, LLC, for the Reconciliation of Quantities for the City of Kennedale, Texas 48th Year Community Development Block Grant Project – Community Development
22.
** Approval of Fiscal Year 2023-2024 Texas Department of State Health Services Housing Opportunities for Persons with AIDS Subrecipient Contract Renewal with The Salvation Army – Mabee Social Services Center – HIV Administrative Agency
23.
** Approval of HAP Contracts and/or Contract Amendments between Landlords and Tarrant County, d/b/a Tarrant County Housing Assistance Office
24.
** Approval of Certain Expenses and Findings of a Direct Public Purpose - Commissioner, Precinct 2
25.
** Receive and File Briefing Agenda
B.
Auditor (Kimberly Buchanan)
1.
**Receive and File the Auditor's Report of the Tarrant County Auditor Exit Procedures
2.
** Receive and File the Auditor's Report of the Tax Office, Exit Reviews for Key Personnel
3.
** Receive and File the Auditor's Report of the Cash Count of the Tarrant County Law Library
4.
** Receive and File the Auditor's Report Regarding Tax Increment Financing Payments for Tax Year 2022
C.
Budget and Risk Management (Helen Giese)
1.
Approval of Fiscal Year 2024 Special Purpose Budgets
2.
Discussion and Possible Action Related to Fiscal Year 2023 Appropriation Adjustments
3.
** Approval of Fiscal Year 2023 Appropriation Adjustments
4.
** Approval of Claims Recommended by the Risk Management Board
5.
** Approval of Exceptions to the Fee Schedule for Court Interpreters
6.
**Acceptance of Fiscal Year 2024 Grant Award from the Office of the Attorney General for a Bilingual Victim Assistance Coordinator for the Criminal District Attorney's Office
7.
** Receive and File Risk Management Board Minutes – August 23, 2023 and August 30, 2023
D.
Criminal District Attorney (Phil Sorrells)
1.
** Approval of a Contract for Legal Services between Tarrant County, d/b/a Tarrant County Criminal District Attorney’s Office and the Tarrant County Hospital District
2.
** Approval of Settlement Agreement and Full, Final and Complete Release Signed by Sondrea Miller, Individually, and as the Independent Administrator of the Estate of Javonte Lakendrick Myers in Connection with a Suit Against Tarrant County, Texas, Case No. 4:22-cv-00457-O
3.
**Approval of Settlement Agreement and Full, Final and Complete Release signed by Malcolm Moffett, Individually, in Connection with a Suit Against Tarrant County, Texas, Cause No. 236-307847-19 
E.
Elections Administration (Clint Ludwig)
1.
Approval of an Order Calling a Special Election on November 7, 2023
2.
Approval of Supplemental Appointments of County Election Judges and Alternate Election Judges
3.
Approval of Early Voting Polling Locations for the Joint General and Special Elections to be Conducted on November 7, 2023
4.
Approval of Election Day Polling Locations for the Joint General and Special Elections to be Conducted on November 7, 2023
5.
** Approval of Usage of Election Contract Funds to Cover Expenses Related to the Uniform Election on November 7, 2023 and Runoff, if Applicable
F.
Facilities Management (Michael Amador)
1.
Approval to Submit a Letter of Intent to Purchase to Stillwater Capital LLC for the Purchase of Six Acres of Land Located at the Northeast Corner of Heritage Parkway and Regency Parkway
2.
**Approval of Assignment of Space and Building Renovation to the Second Floor of the 1895 Courthouse for County Court at Law No. 3 and Probate Court No. 1
3.
** Approval of Request from Girls, Inc. of Tarrant County to Use the 1895 Courthouse West Lawn During the Day of the Girl Celebration on October 13, 2023
4.
**Approval of Amendment No. 6 to Interlocal Agreement with Fort Worth Transportation Authority, d/b/a Trinity Metro for Bus Service between the Juror Parking Lot Located at La Grave Field and Tarrant County Court Buildings Located in Downtown Fort Worth
5.
**Approval of Amendment No. 6 to Interlocal Agreement with the Fort Worth Transportation Authority, d/b/a Trinity Metro for Tarrant County Jurors to Ride the Trinity Metro Buses, Trinity Railway Express and Tex Rail Free of Charge
6.
**Approval of Amendment No. 15 to the Real Property Lease with MHMR of Tarrant County for Office Space Located at 3840 Hulen Street, Suite 604, Fort Worth, for the Tarrant County Juvenile Services Southwest Probation Team
7.
** Receive and File the Notice of Potential Change Orders for Facilities Management Construction Projects
G.
Human Resources (Tina Glenn)
1.
Receive and File the Personnel Agenda
2.
** Approval of 2023 Flu Vaccinations for Tarrant County Employees
3.
** Approval of Fiscal Year 2024 Compensation Recommendations
4.
** Receive and File the Tarrant County Civil Service Meeting Report of August 21, 2023
H.
Juvenile Services (Bennie Medlin)
1.
**Approval of Memorandum of Understanding between Tarrant County, d/b/a Tarrant County Juvenile Services and the Fort Worth Independent School District for the Provision of Educational Services for the 2023-2024 School Year at the Lynn W. Ross Juvenile Detention Center
I.
Public Health (Vinny Taneja)
1.
**Approval of Fiscal Year 2024 Refugee Medical Screening Base Contract between Tarrant County and the U.S. Committee for Refugees and Immigrants for the Provision of Health Screenings as Part of the Tarrant County Public Health Refugee Program
2.
**Approval of Amendment No. 2 to Fiscal Year 2022 Department of State Health Services Tuberculosis Prevention and Control Federal Grant Program Contract which Supports the Tarrant County Public Health Department Tuberculosis Prevention and Control Outreach Program
3.
**Approval of Seventh Amendment to the Lease Agreement between Tarrant County and Paradayil Investment Group, LLC for Tarrant County Public Health Women Infant and Children’s Program White Settlement Clinic Site
J.
Purchasing (Melissa Lee)
1.
RFP No. 2023-119 - Annual Contract for Insurance Eligibility Software - Public Health - Network Sciences, Inc. - Per Contract Terms
a)Award Recommendation
b)Contract Approval
2.
Bid No. 2023-123 - Annual Contract for Urine, Hair Follicle, Nail, and Sweat Patch Drug Testing - Juvenile Services - Close to Home Holdings, LLC, d/b/a Integrity Health and Education - Per Unit Price
a) Award Recommendation
b) Contract Approval
3.
RFQ No. 2023-141 - Annual Contract for Juvenile Forensic Assessment Services - Juvenile Services - Various Vendors
a)Award Recommendation
b)Contract Approval
4.
RFQ No. 2023-143 - Annual Contract for Oil and Gas Mineral Asset Management Services for County-Owned Properties - Administrator’s Office - Argent Mineral Management - Per Contract Terms
a)Award Recommendation
b)Contract Approval
5.
RFP No. F2023154 - Annual Contract for Operation of the Reentry First Stop Center - Administrator’s Office - Cornerstone Assistance Network - Per Contract Terms
a) Award Recommendation
6.
RFP No. F2023163 - Purchase and Update of Election Equipment Containers - Elections Administration - Election Works, Inc.
a)Award Recommendation
7.
Bid No. F2023166 - Annual Contract for New and Used Electric Vehicles - Transportation Services - Various Vendors - Per Unit Price
a)Award Recommendation
8.
Bid No. F2023173 - Annual Contract for Truck and Bus Repair - Countywide - Various Vendors - Per Hourly Rate and Markup for Parts
a) Award Recommendation
9.
Bid No. F2023177 - Stevens Drive Culvert Replacement - Transportation Services - GRod Construction, LLC
a)Award Recommendation
b)Contract Approval
c)Acceptance of Payment Bond
d)Acceptance of Performance Bond
10.
Bid No. F2023179 - Annual Contract for Aggregate Road Surface Treatment - Countywide - Various Vendors - Per Unit Price
a)Award Recommendation
11.
Bid No. F2023180 - Annual Contract for Reinforced Concrete Pipe, Concrete Box Culverts, and Safety End Treatments - Countywide - Rinker Materials - Per Unit Price and Discount from List Price
a)Award Recommendation
12.
Bid No. F2023182 - Annual Contract for Dry Bulk Hydraulic Cement - Countywide - Ash Grove Cement Company - Per Unit Price and Discount from List Price
a)Award Recommendation
13.
RFP No. F2023183 - Annual Contract for Onsite Language Interpretation Services - Public Health - Various Vendors - Per Contract Terms
a)Award Recommendation
14.
Bid No. F2023185 - New Carports for Precinct 1 Maintenance Vehicles - Facilities Management-Construction Services - JFA Construction, LLC
a) Award Recommendation
b) Contract Approval
c) Acceptance of Payment Bond
d) Acceptance of Performance Bond
15.
Bid No. F2023186 - Green Bay Jail Hot Water Boilers and Storage Tank Replacement - Facilities Management - Infinity Contractors International LTD.
a)Award Recommendation
b)Contract Approval
c)Acceptance of Payment Bond
d)Acceptance of Performance Bond
16.
Bid No. F2023188 - Purchase of Sand Spreader - Precinct 1 - BTE Body Company - Per Unit Price
a)Award Recommendation
17.
Bid No. F2023189 - Annual Contract for Commercial Lime Slurry and Hydrated Lime - Countywide - Lhoist North America of Texas LLC - Per Unit Price and Discount from List Price
a)Award Recommendation
18.
Bid No. F2023190 - Purchase of Tandem Drum Articulated Frame Vibratory Roller - Precincts 1 and 4 - Closner Equipment Company, Inc. - Per Unit Price
a)Award Recommendation
19.
Bid No. F2023191 - Annual Contract for Automotive and Light Truck Repair and Service with Original Equipment Manufacturer Parts - Countywide - Various Vendors - Per Hourly Rate and Markup for Parts
a) Award Recommendation
20.
Bid No. F2023194 - Annual Contract for Fuel Site Repair and Service - Countywide - Harper Fueling Solutions LLC - Per Hourly Rate and Markup for Parts
a)Award Recommendation
21.
Bid No. F2023196 - Purchase of Trailer Mounted Pressure Washer - Precinct 1 - Action Cleaning Systems, Inc. - Per Unit Price
a)Award Recommendation
22.
Bid No. 2023-086 - Annual Contract for Body Cameras - Constable Precincts
a) Reject All Bids
23.
RFQ No. 2021-088 - Annual Contract for Environmental Consulting Services - Facilities Management - Terracon Consultants, Inc. - Per Contract Terms
a) Contract Approval
b) Acceptance of Payment Bond
c) Acceptance of Performance Bond
24.
RFP No. 2022-165 - Annual Contract for Marketing Services - Countywide - Various Vendors
a)Approve Contract Extension
25.
Change Order No. 1 to RFQ/RFP No. 2023-021 - Design Build Construction of Bentley Bridge Drive - Transportation Services - Conaster Construction TX, L.P.
a) Approve Change Order No. 1
27.
** RFO No. F2023204 - Purchase of Varonis Subscription for Windows - OMNIA Partners #2018011-02 - Information Technology - SHI Government Solutions, Inc.
a)Approve Award Recommendation
28.
**RFO No. F2023205 - Purchase of VxRail, Isilon, and Cloudpools Hardware and Software Maintenance - #DIR-TSO-4299 - Information Technology - Thomas Gallaway Corporation, d/b/a Technologent
a) Approve Award Recommendation
29.
** RFO No. F2023206 - Purchase of VMWare for NSX Enterprise - #DIR-TSO-4288 - Information Technology - vCloud Tech Inc.
a)Approve Award Recommendation
30.
** RFP No. 2018-095 - Case Management Systems for Pretrial Services and Criminal Courts Administration - Criminal Courts Administration - Corrections Software Solutions, LP - Exercise Second and Final Option for Renewal - Same Contract Terms
a)Contract Renewal
31.
** Bid No. 2022-020 - Annual Contract for Intrusion, Fire Alarm, and Safe Monitoring - Facilities Management - Interface Security Systems, LLC - Exercise Second and Final Option for Renewal - Same Firm Fixed Prices, Hourly Rate, and Markup for Parts
a)Contract Renewal
32.
** RFP No. 2022-036 - Annual Contract for Drug and Alcohol Laboratory Testing Services - Community Supervision and Corrections Department - Various Vendors - Exercise Second and Final Option for Renewal - Same Contract Terms
a)Contract Renewal
33.
** RFP No. 2022-103 - Annual Contract for Youth Advocacy Services - Juvenile Services - Youth Advocate Programs, Inc. - Exercise First Option for Renewal - Same Contract Terms
a)Contract Renewal
34.
** RFP No. 2022-128 - Annual Contract for Family Preservation Program - Juvenile Services - Lena Pope Home, Inc. - Exercise First Option for Renewal - Same Contract Terms
a)Contract Renewal
35.
** RFP No. 2022-181 - Annual Contract for Pre-Court and Diversion Family Support Program - Juvenile Services - Lena Pope Home, Inc. - Exercise First Option for Renewal - Same Contract Terms
a)Contract Renewal
36.
** Bid No. 2023-006 - Annual Contract for Inmate Hygiene Supplies - Sheriff’s Office and Juvenile Services - Various Vendors - Exercise First and Final Option for Renewal - Same Firm Fixed Prices
a)Contract Renewal
37.
** RFP No. 2023-020 - Annual Contract for Elections Curbside Carts - Elections Administration - Election Works, Inc. - Exercise First Option for Renewal - Same Contract Terms
a)Contract Renewal
38.
** Bid No. 2023-022 - Annual Contract for Office Supplies and Other Miscellaneous Products - Countywide - Various Vendors - Exercise First Option for Renewal - Same Firm Fixed Prices and Discount from List Price
a)Contract Renewal
39.
** RFP No. 2023-100 - Annual Contract for Community Based Detention Services - Juvenile Services - K16 Ready Society, Inc. d/b/a TX Initiative Programs - Exercise First Option for Renewal - Same Contract Terms
a)Contract Renewal
40.
** Bid No. 2022-210 - Annual Contract for Mechanical and Plumbing Services - Countywide - Freer Mechanical Contractors, Inc.
a)Acceptance of Payment Bond
41.
** Clinisys, Inc. - Clinisys Laboratory Platform Software - Public Health
a)Sole Source Renewal
42.
** Approval of Purchase for Technology Equipment, Products, Services, and Software - BuyBoard #661-22 - Countywide - SHI Government Solutions, Inc. - Discount from List Price and Hourly Rate
43.
** Approval of SAP Enterprise Maintenance and Support - GSA #GS47QSWA18D008F - Information Technology - Carahsoft Technology Corporation
44.
** Approval of Contract between Tarrant County and GovOS, Inc. - GovOS Records Management Suite - County Clerk’s Office
45.
**Approval of Purchase of Vaccines and the Full Range of Goods and Services - Minnesota Multistate Contracting Alliance for Pharmacy - Public Health
46.
** Authorization to Submit Procurement Card Account Application Form to JPMorgan Chase Bank for Tarrant County Procurement Card - Sheriff’s Office
47.
** Annual Contracts Eligible for Renewal Within Ninety Days
K.
Tax Assessor-Collector (Wendy Burgess)
1.
** Approval of Property Tax Waivers of Penalty and Interest
L.
Transportation Services (Randy Skinner)
2.
** Approval of a Professional Services Agreement with Freese and Nichols, Inc. Related to the Pyramid Boulevard Culvert Improvement Project
3.
** Approval of a Professional Services Agreement with Parkhill Related to the Tinsley Lane Extension Project
4.
**Approval of an Interlocal Agreement with the City of River Oaks for the Striping of Roberts Cut Off Road - Precinct 4
5.
** Approval to Begin Interlocal Agreement with the City of River Oaks for the Striping of Roberts Cut Off Road - Precinct 4
M.
County Judge and Commissioners
1.
Tarrant County Judge (Judge Tim O'Hare)
a)
Approval of a Resolution in Recognition of G.K. Maenius for 35 Years of Exemplary Service to Tarrant County and the Renaming of the Tarrant County Administration Building to the G.K. Maenius Administration Building
X.
 
APPROVAL OF BONDS AND CERTIFICATES OF SELF-INSURANCE
Setting of the official bond of self-insurance amounts and/or approval of bond or certificate of self-insurance for person elected or appointed in the past 60 days.
XI.
VARIOUS CLAIMS AND ADDENDUM
A.
Approval of Claims and Addendum
XII.
BRIEFING
A.
Tax Abatement - Siemens Industry, Inc., City of Fort Worth
The Commissioners Court will be provided information on a proposed expansion by Siemens Industry, Inc. to the City of Fort Worth.
B.
Tax Abatement - DrinkPAK, LLC, City of Fort Worth
The Commissioners Court will be provided information on a proposed expansion by DrinkPAK, LLC to the City of Fort Worth.
XIII.
ANNOUNCEMENTS AND COMMENTS
XIV.
PUBLIC COMMENTS
XV.
CLOSED MEETING
A.
Pending or Contemplated Litigation
1.
Kelsey Parks Tarrant County, Texas; EEOC No. 450-2023-03274
B.
Real Estate Matters
C.
Personnel Matters
1.
County Administrator
D.
Advice of Counsel
E.
Security Related Issues
F.
Contract Deliberations
XVI.
COMMISSIONERS COURT RECONVENED
XVII.
ADJOURNMENT