Meeting
TARRANT COUNTY
COMMISSIONERS COURT AGENDA
   
  Commissioners Courtroom
Tarrant County Administration Building
100 East Weatherford Street, 5th Floor
Fort Worth, Texas 76196
   
Tuesday, July 18, 2023 – 10:00 AM
 
ANY MEMBER OF THE PUBLIC IS WELCOME TO ADDRESS THE COMMISSIONERS COURT AT ITS NEXT POSTED REGULAR MEETING. YOU MAY SUBMIT A PUBLIC PARTICIPATION FORM USING THE LINK ON THE COMMISSIONERS COURT AGENDA WEBPAGE AT WWW.TARRANTCOUNTY.COM OR IN-PERSON USING THE FORMS AVAILABLE OUTSIDE THE COMMISSIONERS COURTROOM. PLEASE INDICATE WHETHER YOU ARE ADDRESSING AN ITEM ON THE POSTED REGULAR AGENDA OR WHETHER PROVIDING GENERAL PUBLIC COMMENTS. COMPLETED FORMS, WHETHER USING THE ONLINE OR IN-PERSON FORM, MUST BE SUBMITTED TO THE COUNTY JUDGE’S OFFICE BY 10:00 A.M. ON THE DAY OF THE REGULAR POSTED MEETING.  REGARDLESS OF THE DESIRED METHOD TO ADDRESS THE COURT, PUBLIC PARTICIPATION FORMS WILL NOT BE ACCEPTED PRIOR TO THE POSTING OF THE AGENDA.
 
10:00 A.M. OPEN MEETING, BRIEFING AGENDA AND PUBLIC HEARINGS IN COMMISSIONERS COURTROOM
10:00 A.M. CLOSED MEETING UPON COMPLETION OF OPEN MEETING OR 10:00 A.M., WHICHEVER IS LATER
THE COMMISSIONERS COURT MEETING SHALL CONTINUE FROM HOUR-TO-HOUR AND DAY-TO-DAY UNTIL OFFICIALLY ADJOURNED.
 
I.
CALL TO ORDER AND ROLL CALL
II.
INVOCATION
III.
PLEDGES OF ALLEGIANCE TO THE UNITED STATES AND THE STATE OF TEXAS
IV.
AGENDA ANNOUNCEMENTS
V.
COMMISSIONERS COURT ANNOUNCEMENTS
VI.
APPROVAL OF THE MINUTES
A.
Minutes for Regular Meeting of July 11, 2023
VII.
PROCLAMATIONS, RESOLUTIONS AND PRESENTATIONS
A.
Proclamation - TXU Energy Aid 40th Years of Service (Commissioner Brooks)
B.
Congratulatory Resolution  - Detective Erik Whitlock, City of North Richland Hills (Commissioner Fickes)
C.
Recognition of the Tarrant County Veterans Service Office for Receiving a Certificate of Appreciation from the Texas Veterans Commission North Texas District
VIII.
CONSENT AGENDA
All items with asterisks (**) are a part of the Consent Agenda. Public hearing and review are held collectively unless opposition is presented, in which case the contested item will be heard separately.
A.
Approval of Consent Agenda
IX.
PUBLIC HEARINGS
A.
Request for Public Hearing - Tuesday, August 1, 2023, 10:00 A.M. - To Approve an Order to Adopt the Current Texas Health and Safety Code, Chapters 437, 437A, and 438 as Local Regulations (Public Health)
B.
Public Hearing Regarding Regulations for Sexually Oriented Businesses in the Unincorporated Area of Tarrant County, Texas
X.
REPORTS AND BUSINESS
A.
Administrator (G.K. Maenius)
1.
Discussion and Possible Action Regarding the County Administrator Position Including Possible Retention of a Recruitment Firm
2.
Acceptance of TechShare Local Government Corporation Returns
3.
Approval of Out-of-State Travel Requests
4.
Approval of an Out-of-State Travel Request and Exception to the Travel Policy - Sheriff's Office
5.
Approval of an Exception to the Travel Policy for Within Region Travel – Justice of the Peace, Precinct 2
6.
Discussion and Possible Action Concerning Tarrant County’s TechShare Software Programs
7.
**Approval of Release of Claims Related to a Lawsuit Styled Odell Campbell, et al. v. Thomas A. Wilder, District Clerk, Cause No. 017-264181-13 in the 17th Judicial District Court in Tarrant County
8.
** Approval of Updated Letter of Concurrence Regarding Foreign Trade Zone Designation for Allied Electronics, Inc. Now Named RS Americas, Inc.
9.
**Approval of a Resolution Related to the Issuance of Tax-Exempt Financing by the Rogers Cultural Education Facilities Finance Corporation for the Benefit of Southwest Christian School for Certain Facilities Located in Tarrant County, Texas
10.
**Approval of First Amendment to the Subrecipient Agreement between Tarrant County and Boys & Girls Clubs of Greater Tarrant County for the Mobile Clubhouse Experience Program
11.
**Designation of the Honorable Wendy Burgess, Tarrant County Tax Assessor-Collector, as the Designated Official for Purposes Related to Tax Year 2023 Tax Rate Development and Calculation for Tarrant County, the Tarrant County Hospital District, and the Tarrant County Emergency Services District #1
12.
**Approval to Submit a Grant Application to the University of North Texas for the Rescuing Texas History Mini-Grant Program to Digitize and Enhance Access to Historical Materials Related to Tarrant County – Archives
13.
**Approval of a Community Development Block Grant Subrecipient Agreement between Tarrant County and SafeHaven of Tarrant County for the Provision of Educational Services to Youth – Community Development
14.
**Bid No. 2022CD-015 – Approval of Construction Contract between Tarrant County and McClendon Construction Company, Inc. for the City of Hurst, Texas 48th Year Community Development Block Grant Project – Community Development
15.
**Approval of Change Order No. 1 with Whirlix Designs, Inc. to Correct the Bid Tabulation for the City of Everman, Texas 46th Year Community Development Block Grant Project – CARES Act – Community Development
16.
** Approval of Change Order No. 2 with Tejas Commercial Construction, LLC for the Reconciliation of Quantities for the City of Sansom Park, Texas 47th Year Community Development Block Grant Project – Community Development
17.
** Approval of the Fiscal Year 2023-2024 Health Resources and Services Administration Ryan White Part D Notice of Award – HIV Administrative Agency
18.
**Approval of Two Fiscal Year 2023-2024 Texas Department of State Health Services HIV/Services Subrecipient Contract Renewals with AIDS Outreach Center and Tarrant County Samaritan Housing, Inc. – HIV Administrative Agency
19.
** Approval of HAP Contracts and/or Contract Amendments between Landlords and Tarrant County, d/b/a Tarrant County Housing Assistance Office
20.
** Receive and File Briefing Agenda
B.
Auditor (Kim Buchanan)
1.
Approval of Release of Depository Collateral
C.
Budget and Risk Management (Helen Giese)
1.
** Approval of Fiscal Year 2023 Appropriation Adjustments
2.
** Approval of Exceptions to Fee Schedule for Court Interpreters
3.
** Approval of Claims Recommended by the Risk Management Board
4.
** Receive and File Risk Management Board Minutes - June 21, 2023 and June 28, 2023
D.
Criminal Courts Administration (J. Gregory Shugart)
1.
** Receive and File the Public Safety Assessment Validation for Tarrant County
E.
Criminal District Attorney (Phil Sorrells)
1.
Approval of Resolution Authorizing Tarrant County to Settle its Pending Claims Against Volkswagen in the Case Captioned In re Volkswagen Clean Diesel Litigation, Cause No. D-1-GN-16-00370
F.
Elections Administration (Clint Ludwig)
1.
Approval of Central Counting Station for the November 7, 2023 Election
2.
Approval of Appointment of the Ballot Board Presiding Judge and Alternate Judge for the November 7, 2023 Uniform Election Date
3.
Approval of Appointments of County Election Judges and Alternate Election Judges
G.
Facilities Management (Michael Amador)
1.
Approval of an Interlocal Agreement between Tarrant County and the City of Arlington for Use of Premises Located at 2920 South Cooper Street, Arlington, Texas
2.
**Approval of Change Order No. 2 to the Holt Construction Corp. Construction Services Contract Related to the Elections Mercantile Lease Space Finish Out Project
3.
** Approval of Request from the Grace Temple Seventh-Day Adventist Church to Use the County Parking Lot Located at the Charles F. Griffin Building for a Community Festival
H.
Human Resources (Tina Glenn)
1.
Receive and File the Personnel Agenda
2.
Approval of a Change to the Table of Organization – Sheriff’s Office
3.
Approval of Revisions to the Detention Officer Recruitment Program, Including the Addition of 911 Dispatchers, and Discontinuation of the Detention Officer Referral Program – Sheriff’s Office
4.
Approval of the Filing of Internal Revenue Service Form 720 with Payment for the Patient-Centered Outcomes Research Institute Fee Applicable to Plan Year 2022 Self-Insured Employee Health Care Benefit Plans
5.
Approval of an Extension of Project Employment – Public Health
6.
Approval of Changes to the Table of Organization – Housing Assistance Office
7.
Approval of Changes to the Tables of Organization – Justices of the Peace, Precincts 2 and 4
8.
** Rescind Court Order No. 141120 Related to Salary Administration Guideline Revisions
I.
Information Technology (Christopher Nchopa-Ayafor)
1.
**Approval of Amended Records Management Policy and Authorization to Submit Designation of Local Government Records Management Officer and Declaration of Compliance to the Texas State Library and Archives Commission
J.
Public Health (Vinny Taneja)
1.
**Approval of Notice of Award from the Texas Department of Health and Human Services for Fiscal Year 2024 Women, Infants, and Children Local Agency Funding
2.
**Approval of Fiscal Year 2024-2025 Texas Department of State Health Services Grant Agreement Under the Regional and Local Services System/Local Public Health Services Grant Agreement
3.
**Approval of Addendum to the eClinicalWorks Add eClinicalTouch Agreement to Add Additional Services to the Cloud-based Electronics Health Records System
4.
**Approval of Amendment No. 2 to a Memorandum of Understanding between the Texas Department of State Health Services, Center for Health Statistics Data and Tarrant County for the Provision of Certain Confidential Data for the Purpose of Monitoring the Health Status of Tarrant County
K.
Purchasing (Melissa Lee)
1.
Bid No. 2023-148 - Annual Contract for Work Uniforms - Countywide - Various Vendors - Per Unit Price and Discount from List Price
a)Award Recommendation
2.
Bid No. 2023-149 - Annual Contract for Traffic Paint - Transportation Services - Various Vendors - Per Unit Price
a)Award Recommendation
3.
Permission to Take Bids/RFPs
4.
** Bid No. 2020-145 - Annual Contract for Janitorial Services - Facilities Management - Various Vendors - Exercise Second and Final Option for Renewal - Same Firm Fixed Prices
a)Contract Renewal
5.
**Bid No. 2021-142 - Annual Contract for Preventative Maintenance and Repair of Air Compressors - Facilities Management - M.S. Air, Inc. - Exercise Second and Final Option for Renewal - Same Firm Fixed Prices
a) Contract Renewal
6.
** Bid No. 2021-144 - Annual Contract for Facsimile and Multifunction Machine Maintenance, Repairs, and Supplies - Countywide - Various Vendors - Exercise Second and Final Option for Renewal - Same Firm Fixed Prices
a)Contract Renewal
7.
** Bid No. 2022-002 - Annual Contract for Exterminating/Pest Control and Bee Removal Services - Facilities Management - Pest Proof Exterminating Services - Exercise Second and Final Option for Renewal - Same Firm Fixed Prices and Hourly Rates
a)Contract Renewal
8.
**RFP No. 2022-123 - Annual Contract for Voter Registration and Election Management System - Elections Administration - VOTEC Corporation - Exercise First Option for Renewal - Same Contract Terms
a) Contract Renewal
   
9.
**Bid No. 2022-136 - Annual Contract for Heavy Equipment Repair and Service with Original Equipment Manufacturer Parts - Countywide - Various Vendors - Exercise First Option for Renewal - Same Hourly Rate and Discount from List Price
a) Contract Renewal
10.
** Bid No. 2022-140 - Annual Contract for Heavy Duty Equipment and Truck Parts and Supplies - Countywide - Various Vendors - Exercise First Option for Renewal - Same Firm Fixed Prices and Discount from List Price
a)Contract Renewal
11.
**RFP No. 2022-157 - Annual Contract for CDL Training - Countywide - STVI-AAI Education, Inc., d/b/a Ancora Education - Exercise First and Final Option for Renewal - Same Contract Terms
a) Contract Renewal
12.
** RFP No. 2022-161 - Annual Contract for Administration of Family Drug Court - 360th District Court - Tarrant County Challenge, Inc. d/b/a Challenge of Tarrant County - Exercise First Option for Renewal - Same Contract Terms
a)Contract Renewal
13.
** Bid No. 2022-176 - Annual Contract for Fitness Classes and Personal Trainer Sessions - Human Resources - Mind Body Play PLLC - Exercise First and Final Option for Renewal - Same Firm Fixed Prices
a)Contract Renewal
14.
** Bid No. 2022-178 - Annual Contract for Emulsions - Countywide - Various Vendors - Exercise First Option for Renewal - Same Firm Fixed Prices and Discount from List Price
a)Contract Renewal
15.
**Bid No. 2022-179 - Annual Contract for Rental of Bobtail Trucks - Elections Administration - EAN Holdings, LLC Dallas Fort Worth, d/b/a Enterprise Rent-A-Car - Exercise First Option for Renewal - Same Firm Fixed Prices
a) Contract Renewal
16.
** RFP No. 2022-182 - Annual Contract for Hair Testing Supplies and Laboratory Confirmation Testing Services - Community Supervision and Corrections Department - Omega Laboratories, Inc. - Exercise First Option for Renewal - Same Contract Terms
a)Contract Renewal
17.
** Bid No. 2022-187 - Annual Contract for Purchase of Pickup Trucks, Vans, and Utility Vehicles - Countywide - Various Vendors - Exercise First and Final Option for Renewal - Same Firm Fixed Prices
a)Contract Renewal
18.
** Bid No. 2022-191 - Annual Contract for Asphalt Road Surfacing Products - Countywide - Various Vendors - Exercise First Option for Renewal - Same Firm Fixed Prices
a)Contract Renewal
19.
** RFQ No. 2022-198 - Annual Contract for HVAC Test, Adjust, Balance, and Professional Services - Facilities Management - Various Vendors - Exercise First Option for Renewal - Same Contract Terms
a)Contract Renewal
20.
** Bid No. 2022-199 - Annual Contract for Elections Printed Forms and Printed Envelopes - Elections Administration - Various Vendors - Exercise First Option for Renewal - Same Firm Fixed Prices and Discount from List Price
a)Contract Renewal
21.
**Bid No. 2022-200 - Annual Contract for Emergency Vehicle Equipment and Supplies - Countywide - Various Vendors - Exercise First Option for Renewal - Same Discount from List Price
a) Contract Renewal
22.
**Bid No. 2022-206 - Annual Contract for Maintenance of Forward Looking InfraRed Video Management System - Facilities Management - EMC Integrated Systems Group - Exercise First Option for Renewal - Same Firm Fixed Prices, Hourly Rate, and Markup for Parts
a) Contract Renewal
23.
**Bid No. 2022-209 - Annual Contract for Short-Term Rental of Cars, Trucks, and Vans - Countywide - EAN Holdings, LLC Dallas Fort Worth, d/b/a Enterprise Rent-A-Car - Exercise First Option for Renewal - Same Firm Fixed Prices
a) Contract Renewal
24.
** Bid No. 2023-005 - Annual Contract for Purchase of Sedans - Countywide - Various Vendors - Exercise First and Final Option for Renewal - Same Firm Fixed Prices
a)Contract Renewal
25.
**Bid No. 2021-129 - Annual Contract for HVAC Chiller Maintenance, Repair, and Parts Replacement - Facilities Management - Bernhard MCC, LLC
a) Acceptance of Payment Bond
26.
**Approval of Contract - Subscription Agreement for Lexis+ Access License - Law Library - LexisNexis, a Division of RELX Inc.
27.
**Approval of Cooperative Purchase of Commercial Food Items - Choice Partners #22/036TP-02 - Juvenile Services - Labatt Food Services, Inc. – Per Unit Price
28.
**Approval of Cooperative Purchase of Facilities Maintenance and Repair and Operations and Industrial Supplies - TXMAS #18-51V06 - Countywide - EVCO Partners, LP, d/b/a Burgoon Company, an Authorized Dealer of W.W. Grainger, Inc. - Per Contract Terms and Discount Off List Price
29.
**Acknowledgment of Notification of Vendor Name Change from IEH Auto Parts LLC to Marco Holdings 1 LLC, d/b/a Bumper to Bumper
30.
**Approval of Interlocal Agreement between Tarrant County and the City of Castle Hills for Cooperative Purchasing of Goods and Services
31.
** Receive and File Annual Contracts Eligible for Renewal Within Ninety Days
L.
Sheriff's Department (Bill Waybourn)
1.
**Approval of Memorandum of Understanding between Tarrant County Sheriff's Office and the National Insurance Crime Bureau to Utilize the Law Enforcement Insurance Service Office ClaimSearch Database
M.
Tax Assessor-Collector (Wendy Burgess)
1.
** Approval of Property Tax Refunds
2.
** Receive and File Tax Office Deputizations
3.
** Receive and File the 2023 National Association of Counties Achievement Award for the Tarrant County Tax Assessor-Collector’s Office
N.
Transportation Services (Randy Skinner)
1.
** Approval of Final Plat – Morrisons Crossing – Precinct 4
2.
** Approval of an Interlocal Agreement with the City of River Oaks Related to the Residential Streets Project, Barbara Road Reconstruction - 2021 Transportation Bond Program
3.
** Approval of Amendment No. 2 to the 2021 Transportation Bond Program - Call for Projects Funding Category Project List
O.
County Judge and Commissioners
1.
Precinct 2 (Commissioner Simmons)
a)
** Approval of a Resolution of Intent to Participate in the Texas Solar for All Consortium
2.
Precinct 4 (Commissioner Ramirez)
a)
Approval of Interlocal Agreement with the City of Pelican Bay for the Tiger Mowing of Various Roadways Located Within the City
b)
Approval to Begin Interlocal Agreement with the City of Pelican Bay for the Tiger Mowing of Various Roadways Located Within the City
P.
Appointments to Various Boards
1.
Action Concerning Appointments to Various Boards, Commissions, Committees, or Tax Increment Finance District Boards
XI.
 
APPROVAL OF BONDS AND CERTIFICATES OF SELF-INSURANCE
Setting of the official bond of self-insurance amounts and/or approval of bond or certificate of self-insurance for person elected or appointed in the past 60 days.
XII.
VARIOUS CLAIMS AND ADDENDUM
A.
Approval of Claims and Addendum
XIII.
BRIEFING
A.
Compensation System Survey Update
The Commissioners Court will be presented the results of Korn Ferry’s recent review of the Tarrant County compensation system and their recommendations for the FY 2024 budget.
B.
Capital Improvement Program
The Director of Facilities Management will provide the Commissioners Court with information concerning the County Capital Improvement Program.
C.
Discussion Concerning Tarrant County's Broadband Efforts
Commissioner Ramirez will discuss Tarrant County broadband efforts with the Commissioners Court.
XIV.
ANNOUNCEMENTS AND COMMENTS
XV.
PUBLIC COMMENTS
XVI.
CLOSED MEETING
A.
Pending or Contemplated Litigation
1.
In re Volkswagen Clean Diesel Litigation, Cause No. D-1-GN-16-000370
2.
Torre Stella v. Tarrant County, Case No. 141-325983-21
B.
Real Estate Matters
C.
Personnel Matters
1.
Position No. 20000275, County Administrator
2.
Director of Strategic Initiatives
3.
Position No. 20006817 (Tina Glenn, Human Resources Director)
4.
Position No. 20005256 (Tina Glenn, Human Resources Director)
D.
Advice of Counsel
E.
Security Related Issues
F.
Contract Deliberations
G.
Economic Development Prospects
Closed Meeting upon completion of Open Meeting or at 10:00 a.m., whichever is later:
(A)  to discuss advice about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the County under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflict with the Texas Open Meeting Act, pursuant to Section 551.071, Texas Government Code;  
(B)  to deliberate the purchase, exchange, lease, or value of real property, pursuant to Section 551.072, Texas Government Code;  
(C)  to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, or to hear complaint or charge against an officer or employee pursuant to Section 551.074, Texas Government Code;  
(D)  to deliberate the deployment, or specific occasions for implementation, of security personnel or devices, or a security audit, pursuant to Section 551.076, Texas Government Code; and
(E)  to deliberate the business and financial issues related to a contract being negotiated, pursuant to Section 551.0725, Texas Government Code.
(F)  to deliberate regarding commercial or financial information that the County has received from a business prospect that the County seeks to have locate, stay, or expand near the County and with which the County is conducting economic development negotiations, or to deliberate the offer of a financial or other incentive to a business prospect, pursuant to Section 551.087(1), Texas Government Code.
 
XVI.
COMMISSIONERS COURT RECONVENED
XVII.
WORK SESSION
A.
TechShare Software Program
The Commissioners Court will review the TechShare Software Program in order to develop future strategies relating to this software.
XVIII.
ADJOURNMENT