Meeting
TARRANT COUNTY
COMMISSIONERS COURT AGENDA
   
  Commissioners Courtroom
Tarrant County Administration Building
100 East Weatherford Street, 5th Floor
Fort Worth, Texas 76196
   
Tuesday, July 11, 2023 – 10:00 AM
 
ANY MEMBER OF THE PUBLIC IS WELCOME TO ADDRESS THE COMMISSIONERS COURT AT ITS NEXT POSTED REGULAR MEETING. YOU MAY SUBMIT A PUBLIC PARTICIPATION FORM USING THE LINK ON THE COMMISSIONERS COURT AGENDA WEBPAGE AT WWW.TARRANTCOUNTY.COM OR IN-PERSON USING THE FORMS AVAILABLE OUTSIDE THE COMMISSIONERS COURTROOM. PLEASE INDICATE WHETHER YOU ARE ADDRESSING AN ITEM ON THE POSTED REGULAR AGENDA OR WHETHER PROVIDING GENERAL PUBLIC COMMENTS. COMPLETED FORMS, WHETHER USING THE ONLINE OR IN-PERSON FORM, MUST BE SUBMITTED TO THE COUNTY JUDGE’S OFFICE BY 10:00 A.M. ON THE DAY OF THE REGULAR POSTED MEETING.  REGARDLESS OF THE DESIRED METHOD TO ADDRESS THE COURT, PUBLIC PARTICIPATION FORMS WILL NOT BE ACCEPTED PRIOR TO THE POSTING OF THE AGENDA.
 
10:00 A.M. OPEN MEETING, BRIEFING AGENDA AND PUBLIC HEARINGS IN COMMISSIONERS COURTROOM
10:00 A.M. CLOSED MEETING UPON COMPLETION OF OPEN MEETING OR 10:00 A.M., WHICHEVER IS LATER
THE COMMISSIONERS COURT MEETING SHALL CONTINUE FROM HOUR-TO-HOUR AND DAY-TO-DAY UNTIL OFFICIALLY ADJOURNED.
 
I.
CALL TO ORDER AND ROLL CALL
II.
INVOCATION
III.
PLEDGES OF ALLEGIANCE TO THE UNITED STATES AND THE STATE OF TEXAS
IV.
AGENDA ANNOUNCEMENTS
V.
COMMISSIONERS COURT ANNOUNCEMENTS
VI.
APPROVAL OF THE MINUTES
A.
Minutes for Regular Meeting of June 20, 2023
VII.
PROCLAMATIONS, RESOLUTIONS AND PRESENTATIONS
A.
Resolution – In Recognition of Tarrant County Auditor S. Renee Tidwell (Judge O’Hare)
B.
Employee Recognition (Judge O’Hare)
VIII.
CONSENT AGENDA
All items with asterisks (**) are a part of the Consent Agenda. Public hearing and review are held collectively unless opposition is presented, in which case the contested item will be heard separately.
A.
Approval of Consent Agenda
IX.
REPORTS AND BUSINESS
A.
Administrator (G.K. Maenius)
1.
Discussion and Possible Action Regarding the County Administrator Position Including Recruitment Efforts and Other Action Associated with this Position
2.
Approval of an Agreement between Tarrant County Hospital District, d/b/a JPS Health Network and Hutcherson Construction, Inc. for Pre-Construction and Construction Services Related to the JPS West Campus Generator Upgrades
3.
Approval of a Resolution Nominating Sharon R. Clark to the Tobacco Settlement Permanent Trust Account Administrative Advisory Committee and Investment Advisory Committee
4.
Approval to Submit a Public Declaration Letter in Support of Certificate of Waiver/Authorization to the Federal Aviation Administration for Use of a Drone by the Tarrant County Fire Marshal's Office for Fire and Law Enforcement Purposes
5.
Approval of an Out-of-State Travel Request and Exception to the Travel Policy - Sheriff's Office
6.
Approval of Out-of-State Travel Requests
7.
Discussion and Possible Action Concerning Tarrant County’s TechShare Software Programs
8.
** Approval of an Amendment to the Self-Insuring Certain Officers and Employees Policy
9.
** Approval to Renew and Extend the Commissioners Court Order Authorizing Payment of Certain Claims Submitted to the Tarrant County Auditor for Payment as Initially Approved Through Court Order No. 140399 for an Additional Ninety Days
10.
** Approval of Certain Expenses and Finding of a Direct Public Purpose - Commissioner, Precinct 2
11.
** Acceptance of a Grant Award from Tarrant County Historical Society, Inc. for Tarrant County Archives - Archives
12.
** Bid No. 2022CD-005 – Approval of Construction Contract between Tarrant County and Excel 4 Construction, LLC for the City of Richland Hills, Texas 48th Year Community Development Block Grant Project – Community Development
13.
** Approval of a Grant Agreement between Tarrant County and the U.S. Department of Housing and Urban Development for Program Year 2023 Community Development Block Grant Funding - Community Development
14.
** Approval of a Grant Agreement between Tarrant County and the U.S. Department of Housing and Urban Development for Program Year 2023 Emergency Solutions Grants Program Funding - Community Development
15.
**Approval of a Grant Agreement between Tarrant County and the U.S. Department of Housing and Urban Development for Program Year 2023 Home Investment Partnerships Program Funding - Community Development
16.
**Approval to Submit the Fiscal Year 2023 Tarrant County Housing Assistance Office Annual Agency Plan and Certification Form to the U.S. Department of Housing and Urban Development - Housing Assistance
17.
** Approval of the Fiscal Year 2023-2025 Texas Department of State Health Services AIDS Drug Assistance Program Contract – HIV Administrative Agency
18.
** Receive and File Tarrant County Sexually Oriented Business Permit and License Review Board Order Revoking Permit No. 2022-201 Issued to 1229 CBW LLC
19.
** Receive and File the Oath of Office and Statement of Elected/Appointed Officer to the Tarrant County Sexually Oriented Business Permit and License Review Board
20.
**Receive and File the Tarrant County Child Protective Services Board 2022 Annual Report
21.
** Receive and File Briefing Agenda
B.
Budget and Risk Management (Helen Giese)
1.
Discussion and Possible Action Related to Fiscal Year 2023 Appropriation Adjustments
2.
** Approval of Fiscal Year 2023 Appropriation Adjustments
3.
** Receive and File Risk Management Board Minutes – June 7, 2023 and June 14, 2023
4.
** Approval of Interim Funding for the Veterans Treatment Court Program
C.
County Clerk (Mary Louise Nicholson)
1.
** Receive and File the County Clerk's Monthly Report - May 2023
D.
Criminal District Attorney (Phil Sorrells)
1.
Approval of Local Administrative Agreement between Tarrant County, d/b/a Tarrant County Criminal District Attorney's Office and the Constituent Agencies of the Texas Anti-Gang Center – North Texas
E.
Facilities Management (Michael Amador)
1.
Approval of a Professional Services Contract between Tarrant County and Elements of Architecture, Inc. for Architectural and Engineering Services for the Buildout of 1,200 Square Feet of Expansion Space on the Third Floor of the Subcourthouse in Arlington
2.
**Approval of a Building Renovation on the Seventh Floor of the Plaza Building for the Tarrant County Sherriff’s Office Personnel Division and Chaplaincy Division
3.
**Approval of a Building Renovation on the Sixth Floor of the Plaza Building for the Tarrant County Sheriff's Office Warrants Division
4.
**Approval of a Professional Services Contract between Tarrant County and Bennett Partners for Architectural and Engineering Services for the Emergency Intercom Systems Replacement Project at the Corrections Center
5.
**Approval of Amendment No. 5 to the Parking Lease Agreement between Tarrant County and Panther Acquisition Partners, LTD., for the La Grave Field Juror Parking Lot
6.
** Receive and File the Notice of Potential Change Orders for Facilities Management Construction Projects
F.
Human Resources (Tina Glenn)
1.
Receive and File the Personnel Agenda
2.
Approval of a Waiver of Terminal Benefits – Commissioner, Precinct 3
3.
**Receive and File the Tarrant County Civil Service Meeting Report of June 12, 2023
G.
Public Health (Vinny Taneja)
1.
** Approval of Amendment No. 1 to the Fiscal Year 2023 Department of State Health Services Healthy Texas Mothers and Babies Grant Contract
2.
** Approval of Amendment No. 1 to the Subrecipient Contract between Tarrant County, d/b/a Tarrant County Public Health and CAN Community Health, Inc. for Services Related to the Texas Department of State Health Services Ending the HIV Epidemic Grant
3.
** Approval of Amendment No. 5 to the Texas Department of State Health Services HIV Prevention and Control Program Grant Contract for Fiscal Year 2024 Funding
H.
Purchasing (Melissa Lee)
1.
Bid No. 2023-117 - Purchase of Forklifts - Elections Administration - Darr Equipment - Per Unit Price
a)Award Recommendation
2.
Bid No. 2023-129 - Purchase of Truck Mounted Regenerative Air Street Sweeper - Precinct 1 - Premier Truck Group - Per Unit Price
a)Award Recommendation
3.
Bid No. 2023-132 - Annual Contract for Self-Propelled Bituminous Pavers - Precincts 1 and 2 - Closner Equipment Co. Inc. - Per Unit Price
a)Award Recommendation
4.
Bid No. 2023-139 - Annual Contract for C-Cure Access Control System Maintenance, Repair, and Equipment Purchase - Facilities Management - Various Vendors - Per Unit Price, Hourly Rate, and Markup for Parts
a)Award Recommendation
5.
Bid No. 2023-142 - Annual Contract for HVAC Air Filters and Filter Replacement Services - Facilities Management - Various Vendors - Per Unit Price
a)Award Recommendation
6.
Bid No. 2023-156 - Annual Contract for Prisoner Extradition Services - Sheriff's Department - Various Vendors - Per Unit Price
a) Award Recommendation
7.
Bid No. 2023-118 - Annual Contract for Heavy Equipment Repair and Service with Original Equipment Maintenance Parts - Countywide
a) Reject All Bids
8.
Bid No. 2023-131 - Annual Contract for Heavy Duty Equipment and Truck Parts and Supplies - Countywide
a)Reject All Bids
9.
Permission to Take Bids/RFPs
10.
** RFP No. 2020-148 - Annual Contract for Payroll Services for Temporary Labor - Elections Administration - Various Vendors - Exercise Third and Final Option for Renewal - Same Contract Terms
a)Contract Renewal
11.
** RFP No. 2021-114 - Annual Contract for Printing and Mailing of Absentee Ballots - Elections Administration - NPC, Inc. - Exercise Second and Final Option for Renewal - Same Contract Terms
a)Contract Renewal
12.
**Bid No. 2021-129 - Annual Contract for HVAC Chiller Maintenance, Repair, and Parts Replacement - Facilities Management - Various Vendors - Exercise Second and Final Option for Renewal - Same Firm Fixed Prices, Hourly Rate, and Markup for Parts
a) Contract Renewal
13.
**RFP No. 2021-145 - Annual Contract for HIV Professional Services - HIV Administrative Agency - Collaborative Research, LLC - Exercise Second and Final Option for Renewal - Same Contract Terms
a) Contract Renewal
14.
** Bid No. 2022-074 - Annual Contract for Class 7, Cab and Chassis Trucks with Box Van Body and 4,000 lb. Lift Gate - Countywide - Premier Truck Group - Exercise First Option for Renewal - Same Firm Fixed Prices
a)Contract Renewal
15.
**Bid No. 2022-210 - Annual Contract for Mechanical and Plumbing Services - Countywide - Various Vendors - Exercise First Option for Renewal - Same Hourly Rate and Markup on Parts
a) Contract Renewal
16.
**RFP No. 2023-009 - Annual Contract for Background Screening Services - Human Resources and Facilities Management - Information Discovery Services, LLC
a) Contract Approval
17.
**Approval of Amendment No. 1 to the Remote Marriage Application Subscription Agreement - County Clerk's Office - GovOS, Inc.
a) Contract Approval
18.
** Nemo-Q, Inc. - Nemo-Q Proprietary Software, Hardware, Services, and Warranty - Countywide
a)Sole Source Renewal
19.
**Approval of Interlocal Agreement between Tarrant County and Lamar University for Cooperative Purchasing of Goods and Services
20.
**Receive and File Annual Contracts Eligible for Renewal Within Ninety Days
I.
Sheriff's Department (Bill Waybourn)
1.
**Approval to Pay Texas  Statewide  Automated Victim Notification Services Invoice and Submit the Fiscal Year 2023 Quarterly Production Record to the Texas Office of the Attorney General for Reimbursement – Third Quarter
J.
Tax Assessor-Collector (Wendy Burgess)
1.
** Approval of Property Tax Refunds
K.
Transportation Services (Randy Skinner)
1.
** Approval of Final Plat – Twin Points West Subdivision – Precinct 4
2.
** Approval of Final Plat – Fleming Pointe – Precinct 4
L.
County Judge and Commissioners
1.
Interlocal Agreement, Precinct 4 (Commissioner Ramirez)
a)
Approval of Interlocal Agreement with the City of Azle for the Reconstruction and Asphalt Overlay of Wells Burnett Road
b)
Approval to Begin Interlocal Agreement with the City of Azle for the Reconstruction and Asphalt Overlay of Wells Burnett Road
c)
** Ratification and Authorization to Sign a Stipulation, Agreed Settlement, and Consent Order Related to Railroad Commission of Texas Damage Prevention Docket No. 078501
M.
Appointments to Various Boards
1.
Action Concerning Appointments to Various Boards, Commissions, Committees, or Tax Increment Finance District Boards
X.
 
APPROVAL OF BONDS AND CERTIFICATES OF SELF-INSURANCE
Setting of the official bond of self-insurance amounts and/or approval of bond or certificate of self-insurance for person elected or appointed in the past 60 days.
XI.
VARIOUS CLAIMS AND ADDENDUM
A.
Approval of Claims and Addendum
XII.
BRIEFING
A.
Legislative Issues
The Commissioners Court will receive a weekly update concerning legislative activities of the Texas Legislature, along with Federal Government initiatives. Staff will provide materials that summarize the previous week's activities, county legislative initiatives and other issues relating to legislative activities. If needed, the Commissioners Court may take action regarding pending legislative issues.
XIII.
ANNOUNCEMENTS AND COMMENTS
XIV.
PUBLIC COMMENTS
XV.
CLOSED MEETING
A.
Pending or Contemplated Litigation
1.
Malcolm Moffett v. Tarrant County, Case No. 236-307874-19
2.
Torre Stella v. Tarrant County, Case No. 141-325983-21
3.
Austin Sissom v. Tarrant County, Case No. 096-341580-23
4.
Jonathan Mattix, et al.  v. Tarrant County, Texas, et al., Case. 4:23-cv-00635-Y
5.
Maria Concepcion Valenzuela Cervantez, et al. v. Bryan Collier, et al., Case No. 1:22-cv-00150-H
B.
Real Estate Matters
C.
Personnel Matters
1.
Position No. 20000275, County Administrator
2.
Position Nos. 20006136 and 20001761 (Tina Glenn, Human Resources Director)
3.
Position No. 20001778 (Tina Glenn, Human Resources Director)
D.
Advice of Counsel
E.
Security Related Issues
F.
Contract Deliberations
G.
Economic Development Prospects
Closed Meeting upon completion of Open Meeting or at 10:00 a.m., whichever is later:
(A)  to discuss advice about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the County under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflict with the Texas Open Meeting Act, pursuant to Section 551.071, Texas Government Code;  
(B)  to deliberate the purchase, exchange, lease, or value of real property, pursuant to Section 551.072, Texas Government Code;  
(C)  to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, or to hear complaint or charge against an officer or employee pursuant to Section 551.074, Texas Government Code;  
(D)  to deliberate the deployment, or specific occasions for implementation, of security personnel or devices, or a security audit, pursuant to Section 551.076, Texas Government Code; and
(E)  to deliberate the business and financial issues related to a contract being negotiated, pursuant to Section 551.0725, Texas Government Code.
(F)  to deliberate regarding commercial or financial information that the County has received from a business prospect that the County seeks to have locate, stay, or expand near the County and with which the County is conducting economic development negotiations, or to deliberate the offer of a financial or other incentive to a business prospect, pursuant to Section 551.087(1), Texas Government Code.
 
XVI.
COMMISSIONERS COURT RECONVENED
XVII.
ADJOURNMENT